Forms for Applicants

Admission: Application for Graduate Admission

Applicants are expected to be aware of all requirements and to submit all required information. The Graduate Education website and websites for individual programs c…

Admission: Cross Reference Sheet

Complete this form if your transcript is issued under a different name.

Admission: Transcript Request

Request official transcripts from your college or university registrar. (Also available as part of the online application).

Gradfellowships-L Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Summer Programs for Undergraduate Research (SPUR)

UCLA's summer research program for undergraduates offers a promising opportunity for upper division students who want to learn more about the grad experience.

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

Forms for Doctoral Students

ASE/GSR Advance Loan Authorization

The ASE/GSR Advance Loan Authorization PDF is a dynamic form that requires Adobe Acrobat or Adobe Reader (desktop version) to open. Please follow the instructions be…

Authorization to Work More than 50% Time

Should be completed by the hiring unit in collaboration with the student’s academic department (if different).

Award Application for Continuing Graduate Students 2025-26

Current UCLA graduate students may apply for fellowships and research programs for the upcoming academic year. Deadlines are January-March.

BruinDirect Deposit

To route your fellowships and awards directly from your Bruin Account into your credit union or bank account, use Bruin Direct Deposit on MyUCLA.

Childcare Reimbursement Program

Guidelines, forms, and definitions for TAs, ASEs, and GSRs to receive reimbursement for the cost of childcare.

File Your Electronic Thesis or Dissertation (ETD)

Learn about master's thesis filing deadlines, committees, fees and formatting.

Filing Fee Application

Fill out Filing Fee application Graduate students (who meet the criteria below) can apply for a Filing Fee and pay a nominal fee in lieu of standard tuition and regi…

General Conditions for Student Travel

Travel reimbursements for UCLA graduate students. Airfare, lodging, and transportation may all be included.

Gradfellowships-L Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Graduate Degree Petition

Request an exception to a current Graduate Education policy. This petition may be used to request the following actions: Transfer of Credit, Extension of Time for Ad…

Graduate Reviewer Application

To-Do-List for SAO, Department Chair, and APS.

Graduate Work-Study Program

UCLA's Graduate Work Study program is for students in need of graduate financial aid who seek work related to their education. Applications are due in November.

In Absentia Registration Petition for Graduate Students

Request a reduction of the campus Registration Fee if you plan to carry out academic research 100 miles or more away from UCLA.

Language Petition

To complete your language requirement, you’ll need to let us know which language exam or coursework you’ve taken. Needs a department recommendation.

Leave of Absence Request

"The Leave of Absence application is for current students looking to take an approved leave of between 1-3 terms. Permitted reasons include: • medical (requires no…

Major/Classification Change Petition

The Major/Classification Change Petition is used to add a major, request a change of major, or change of degree objective.

Nomination of Doctoral Committee

PhD students can nominate their doctoral committee and read UCLA's regulations.

Nomination of Professional (Non-Ph.D.) Doctoral Committee

Professional (non-PhD) doctoral students can nominate their doctoral committee and read UCLA's regulations.

Part-Time Enrollment

University-wide policy and procedure on part-time graduate enrollment. Graduate students enrolled on a part-time basis and pay reduced fees.

Reconstitution of the Doctoral Committee and/or Change in Final Oral Examination Requirement

Are you a PhD student who needs to make changes to your doctoral committee? Fill out this form with the departmental chair or a graduate advisor.

Registration and Enrollment Petition

Students can register, enroll, or change study lists from the past. Requires departmental signatures.

Student Research & Travel Reimbursement Form

Recipients of the University of California-Historically Black Colleges & Universities (UC-HBCU) Initiative Fellowship can be reimbursed for up to $1,000 for prof…

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

UAW Local 2865 Membership Election Form

A new form must be signed on an annual basis by Academic Student Employees (ASE). Pursuant to Article 29 Union Security.

UC Intercampus Exchange Program

Want to study at a different University of California (UC) campus? UCLA students must fill out a form and obtain an advisor or chair's approval.

UCLA Doctoral Student Travel Grants for Conferences, Professional Development and Off-Campus Research (DTG)

UCLA doctoral students may be reimbursed up to $1,000 for conferences, professional development and off-campus research travel expenses.

Forms for Master's Students

ASE/GSR Advance Loan Authorization

The ASE/GSR Advance Loan Authorization PDF is a dynamic form that requires Adobe Acrobat or Adobe Reader (desktop version) to open. Please follow the instructions be…

Authorization to Work More than 50% Time

Should be completed by the hiring unit in collaboration with the student’s academic department (if different).

Award Application for Continuing Graduate Students 2025-26

Current UCLA graduate students may apply for fellowships and research programs for the upcoming academic year. Deadlines are January-March.

BruinDirect Deposit

To route your fellowships and awards directly from your Bruin Account into your credit union or bank account, use Bruin Direct Deposit on MyUCLA.

Childcare Reimbursement Program

Guidelines, forms, and definitions for TAs, ASEs, and GSRs to receive reimbursement for the cost of childcare.

File Your Electronic Thesis or Dissertation (ETD)

Learn about master's thesis filing deadlines, committees, fees and formatting.

Filing Fee Application

Fill out Filing Fee application Graduate students (who meet the criteria below) can apply for a Filing Fee and pay a nominal fee in lieu of standard tuition and regi…

General Conditions for Student Travel

Travel reimbursements for UCLA graduate students. Airfare, lodging, and transportation may all be included.

Gradfellowships-L Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Graduate Degree Petition

Request an exception to a current Graduate Education policy. This petition may be used to request the following actions: Transfer of Credit, Extension of Time for Ad…

Graduate Reviewer Application

To-Do-List for SAO, Department Chair, and APS.

Graduate Work-Study Program

UCLA's Graduate Work Study program is for students in need of graduate financial aid who seek work related to their education. Applications are due in November.

In Absentia Registration Petition for Graduate Students

Request a reduction of the campus Registration Fee if you plan to carry out academic research 100 miles or more away from UCLA.

Language Petition

To complete your language requirement, you’ll need to let us know which language exam or coursework you’ve taken. Needs a department recommendation.

Leave of Absence Request

"The Leave of Absence application is for current students looking to take an approved leave of between 1-3 terms. Permitted reasons include: • medical (requires no…

Major/Classification Change Petition

The Major/Classification Change Petition is used to add a major, request a change of major, or change of degree objective.

Master’s Advancement to Candidacy Petition

Students in the masters programs at UCLA can use this to request advancement to candidacy status by listing courses they have taken.

Nomination of Master’s Thesis Committee

Master's students can nominate their thesis committee and read UCLA's regulations.

Part-Time Enrollment

University-wide policy and procedure on part-time graduate enrollment. Graduate students enrolled on a part-time basis and pay reduced fees.

Reconstitution of Master’s Thesis Committee

Are you a master's student who needs to make changes to your thesis committee? Fill out this form with the departmental chair or a graduate advisor.

Registration and Enrollment Petition

Students can register, enroll, or change study lists from the past. Requires departmental signatures.

Student Research & Travel Reimbursement Form

Recipients of the University of California-Historically Black Colleges & Universities (UC-HBCU) Initiative Fellowship can be reimbursed for up to $1,000 for prof…

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

UAW Local 2865 Membership Election Form

A new form must be signed on an annual basis by Academic Student Employees (ASE). Pursuant to Article 29 Union Security.

UC Intercampus Exchange Program

Want to study at a different University of California (UC) campus? UCLA students must fill out a form and obtain an advisor or chair's approval.

Forms for Faculty and Staff

Action to Recommend Admission

Used by departments to recommend an applicant for admissions. Can only be viewed by faculty & staff.

Appoint a Departmental Scholar as a Teaching Assistant Petition

When the availability of qualified graduate students who are willing and able to serve as Teaching Assistants (TAs) is insufficient, departments and programs may hir…

ASE/GSR Advance Loan Authorization

The ASE/GSR Advance Loan Authorization PDF is a dynamic form that requires Adobe Acrobat or Adobe Reader (desktop version) to open. Please follow the instructions be…

Authorization to Work More than 50% Time

Should be completed by the hiring unit in collaboration with the student’s academic department (if different).

Departmental Access Roster

Used to request request access to Document Direct Reports and the BAR system. Can only be viewed by faculty & staff.

Departmental Allocation Recommendations

Used to award students departmental allocation funds. Can only be viewed by faculty & staff.

Gradfellowships-L Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Graduate Admissions/Student Academic Services List Subscription

UCLA Faculty & Staff can subscribe to get emails about academic services and admission in the Graduate School.

Graduate Financial Services List Subscription

Subscribe to receive emails about tax issues, award processing, BAR and more. For UCLA faculty and staff only.

Initial GLACIER Information Form

Departments initiate a tax record form called GLACIER which they can give to UCLA foreign graduate students, postdocs, and VGRs who will work or receive funding thro…

Intranet Registration Form for Faculty and Staff

Request access to UCLA Graduate Division Intranet, which is open to Admissions, Financial Services, and other areas. For faculty and staff.

Matching Funds Request Form

Used by departments to request matching funds for extramural graduate student training grants. Can only be viewed by faculty & staff.

Recruitment Visit Reimbursement Form

Used by departments to request recruitment visit funds. Can only be viewed by faculty & staff.

Report on Oral Qualifying Examination & ATC Request

Used by the doctoral student’s department to notify Academic Services of the results of Oral Qualifying Examination.