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Federal work-study grants are available to “financially need eligible” graduate students to complete part-time paid internships, community service, research projects, or other endeavors closely related to their academic degree program. Graduate students working on a research project in his/her discipline qualify for funding. Students should not be employed as clerical assistants to departmental administrators nor in other functions not related to their graduate education.
The minimum is $5,000 with a $15,000 maximum per student between July 1 and June 30 of each fiscal year. Amounts below $5,000 require an exception request and approval from the Division of Graduate Education.
To participate in the Graduate Work-Study Program, a graduate student must meet the following conditions:
The UCLA Financial Aid and Scholarships Office is responsible for determining students’ financial need and eligibility for Federal Work-Study funds. The following briefly describes the student application process:
Federal guidelines require enrollment during the summer. In the event the student does not enroll, federal guidelines require the application of “Summer Savings” and mandatory enrollment during the preceding Fall term. Summer Savings is an advancement of the academic year’s funding; therefore the student’s eligibility throughout the academic year will be impacted.
Example of Impact to Academic Year Eligibility |
|
---|---|
$32,000 |
Original Academic Year Financial Aid Eligibility |
-$5,000 |
Reduction to Academic Year Financial Aid |
$27,000 |
Revised Academic Year Financial Aid Eligibility |
Federal aid programs require that students be enrolled in a minimum number of credit hours to establish eligibility for Federal funding. Graduate students must maintain at least four units of academic course work credit per quarter to access federal student aid.
Work-Study students may work a maximum of 20 hours per week during the academic year. (The employer is responsible for 100% of hours worked in excess of 20 hours per week.) During Winter and Spring breaks along with the Summer period, students may work up to 40 hours per week. The employer must mentor, supervise, and monitor the activities of student hires.
Date |
Deadline Description |
---|---|
SUMMER 2023 |
|
May 8, 2023 |
First day to submit job descriptions to the Division of Graduate Education |
July 3, 2023 |
First working day |
August 7, 2023 |
Last day to submit job descriptions to the Division of Graduate Education |
August 14, 2023 |
Last day to submit GWSP student applications |
August 14, 2023 |
Hiring Deadline for Summer |
September 16, 2023 |
Last working day of Summer |
ACADEMIC YEAR 2023-2024 |
|
August 21, 2023 |
First day to submit job descriptions to the Division of Graduate Education |
August 21, 2023 |
First day for Outside Agency to submit contracts for the academic year |
October 2, 2023 |
First working day (Quarterly students) |
November 1, 2022 |
Last day to submit job descriptions to the Division of Graduate Education for academic year 2021-2022 |
November 1, 2023 |
Deadline to submit Outside Agency participation requests |
November 13, 2023 |
Last day to submit GWSP student applications |
November 13, 2023 |
Hiring Deadline for Academic Year |
June 14, 2024 |
Last working day of Academic Year |
NOTE:
ContactsFinancial Aid and Scholarships – Work Study, (310) 206-0400 Fellowships and Financial Services, askgrad@grad.ucla.edu |