Academic Apprentice Personnel Manual
The manual explains official UCLA policies and procedures for the appointments of graduate students to all academic personnel titles. It contains information on how to find appointments, minimum requirements for appointments, terms of employment, benefits, tax information, TA training programs, fee deferments, offsets, and remissions. Also included, for department staff, are an appointment checklist, exception to policy procedures, remission benefits processing, title codes, and TA advance loan checks instructions.
Please note dates & salary rates are available as separate documents. For TA, Reader, and Tutor policies, please be sure to refer to the UAW contract, as the contract policies supersede the ones outlined in the manual. If you have any questions, please contact the Fellowships & Financial Services Office at (310) 825-1025.
- Fee Remission Benefits & Statement of Understanding
Summary of benefits, requirements for maintaining benefits, and acknowledgment statement.
- Authorization to Work More than 50% Time (iPDF-121KB)
Should be completed by the hiring unit in collaboration with the student's academic department (if different).
- TA Advance Loan Authorization
Apprentice teaching personnel are eligible to receive checks in advance of TA service as short-term interest-free loans, repaid by payroll deductions from TA compensation.
Maximum Employment Hours
- Maximum Employment During Inter-Quarter Months & Summer
Periods 2014-2015 (PDF-18KB)
Chart detailing total permissible hours that can reported during break and summer periods.
- Academic Apprentice Personnel Appointments Presentation
Powerpoint presentation provides guidelines for the appointment of graduate students as Academic Student Employees and Graduate Student Researchers.
- Academic Apprentice Hiring Checklist for Departments
Use this checklist when hiring title codes: 2850, 2852, 2288, 2860, 2510, 2861, 2310, 1501, 1506, 2300, 3276.
- Academic Apprentice Salary Scales
Current salary scale tables for teaching & research series, readers & special readers, and remedial tutors.
- Graduate Student Researcher (GSR) Salary Scales
Current salary scale table with minimum appointment restrictions and administrative policies.