The manual explains official UCLA policies and procedures for the appointments of graduate students to all academic personnel titles. It contains information on how to find appointments, minimum requirements for appointments, terms of employment, benefits, tax information, TA training programs, fee deferments, offsets, and remissions. Also included, for department staff, are an appointment checklist, exception to policy procedures, remission benefits processing, title codes, and TA advance loan checks instructions.

Please note dates & salary rates are available as separate documents. For TA, Reader, and Tutor policies, please be sure to refer to the UAW contract, as the contract policies supersede the ones outlined in the manual. If you have any questions, please contact the Fellowships & Financial Services Office at (310) 825-1025.

Forms of Interest to Academic Apprentices

• Appoint a Departmental Scholar as a Teaching Assistant Petition
  Should be completed by the hiring unit in collaboration with the student’s academic department (if different).
• Authorization to Work More than 50% Time
  Should be completed by the hiring unit in collaboration with the student’s academic department (if different).
• ASE/GSR Advance Loan
  Academic Apprentice Personnel (AAP) are eligible to receive checks in advance of service as short-term, interest-free loans repaid by payroll deductions from their compensation.

Additional Resources

• • Maximum Employment During Inter-Quarter Months & Summer Periods
    Chart detailing total permissible hours that can reported during break and summer periods.

Salary Scales

• • Academic Apprentice Salary Scales
    Current salary scale tables for teaching & research series, readers & special readers, and remedial tutors.

Department Training

• Academic Apprentice Hiring Checklists for Departments
  Use these checklists when hiring title codes: 2850, 2852, 2288, 2289, 2860, 2310, 1506, 2300, 3276.