Graduate Research Mentorship Program

Program Purpose

The Graduate Research Mentorship (GRM) Program is designed to assist students in acquiring and developing advanced research skills under faculty mentorship. The program is open to UCLA doctoral students in the arts, humanities, social sciences, public health and nursing. Faculty mentors are expected to be in frequent contact with the student participants and to assist them with research leading to the development of a doctoral dissertation.

Program Expectations

Awardees will be asked to submit a year-end program evaluation to the Graduate Division. Faculty mentors will also be asked to submit a year-end evaluation of their participation in the program.

Awardees may not work more than 25% time.

Eligibility

The program is open to UCLA doctoral students in the arts, humanities, social sciences, public health and nursing who:

  1. are in year one, two or three of UCLA doctoral study at the time of application; priority will be given to students currently (at the time of application) in year one or two of doctoral study, and to students who have not already received a GRM award;
  2. have not yet advanced to candidacy;
  3. are U.S. citizens or permanent residents or are registered California AB540 undocumented students. Funding will be provided only if AB131 is still in effect for the duration of the fellowship.
  4. must have cumulative 3.0 GPA at time of award (i.e., the time of each payment disbursement) and throughout term of award;
  5. must be enrolled in 12 units throughout term of award.

Students who have incomplete grades that remain unresolved (i.e., “I” grades) must provide a statement explaining the reason for the incomplete(s), the steps that will be taken to resolve the incomplete(s) and the timeline for doing so.

Individuals from cultural, racial, linguistic, geographic and socioeconomic backgrounds that are currently underrepresented in graduate education are especially encouraged to participate in the program. Departments are encouraged to nominate students who will contribute to the diversity mission of the University.

Students may apply for the GRM in only one doctoral degree program and may receive the award only twice. Note that second awards are made only in exceptional cases.

Cota-Robles awardees may receive a GRM only once in addition to their Cota-Robles 2 (CR2).

Award

Program participants will receive a $20,000 stipend plus standard tuition and fees (excluding nonresident supplemental tuition and professional degree supplemental tuition).

Deadline

Final date of application is determined by your home department. Suggested deadline is Wednesday, February 15, 2017.

Incomplete applications cannot be accepted.

How To Apply

Applicants must be nominated by their department, IDP or school. To apply for nomination, students must:

Complete and submit the Online Application Form. Upload the following documents in the order listed as a single PDF file (except the letter of recommendation).

  1. A proposal describing the research question(s) or goal(s) and the scope of the research, the research training and/or activities, and the mentoring and collaborative activities that you and your faculty member will undertake during the award period. The proposal should be no more than four pages, double spaced, minimum font size 11 pt, with at least 1-inch” margins. Within those four pages, you may include images, graphs, tables, notes and/or references as appropriate.
  2. An unofficial copy of your Graduate Transcript with Fall 2016 grades posted. The transcript printed from MyUCLA is acceptable. A Degree Progress Report (DPR) is not. If Fall Quarter is your first graduate term at UCLA, please include an unofficial transcript from the last university attended (even if the last college/university was UCLA).
  3. Resume or Curriculum Vitae.

A letter of recommendation from the faculty member who will serve as the mentor. The mentor does not have to be from the same department/program as the applicant.

In Step 3 of the online fellowship application process, provide the name and email address of the recommender. The system will then send your recommender an email with instructions as to how to submit the letter online as a PDF document. The recommender will not need to email anything to the department Student Affairs Officer.

The mentor should describe the mentor relationship and the project that the student will carry out during the academic year. If a mentoring relationship has already been established between the applicant and faculty member, the letter should distinguish between ongoing and additional mentoring activities that would occur during this period.

The letter of recommendation is due on or before the GRM application deadline.  Applications missing the letter of recommendation will not be reviewed.

It will be the student’s responsibility to ensure that the letter has been submitted on time. The online site will provide information about the status of the letter’s upload.

Incomplete applications will not be accepted nor forwarded for review.

Hints to Prepare a Strong Proposal and Faculty Letter of Recommendation

The mentoring relationship is a key component in this fellowship. The faculty mentor’s letter of recommendation must address the following:

  1. Specific mentoring activities that will advance the student’s research skills toward the preparation of a dissertation.
  2. A clear plan for meetings, progress reports and expectations for final products/deliverables.

The proposal should be written so that the work will be understandable and its significance appreciated by faculty who may not be experts in the applicant’’s field.

  1. The proposal should outline, as appropriate to the subject:
    • question(s), thesis or hypothesis being addressed;
    • project scope, research approach, plan or methodology;
    • a synopsis of the preliminary findings, results and/or analysis;
    • significance, creativity, originality and/or and impact of the work.
    • The mentoring activities and how they will contribute to achieving the project goals should also be clearly articulated.
  2. If you have already received a GRM award, briefly describe how the award enabled you to advance your research skills and progress, and note any presentations and/or publications you have authored or co-authored since receiving the award. Explain why a second GRM award is justified, as they are made only in exceptional cases.

Reviewers will evaluate all applications holistically, with particular attention to the

  • overall quality of the project and proposal
  • applicant’s readiness for this mentoring fellowship
  • applicant’s academic record as reflected in his/her transcripts
  • mentor’s recommendation

For Further Information, Contact

Trisha Mazumder at tmazumder@grad.ucla.edu

(310) 825-3623, 1228 Murphy Hall