Title IX Compliance Training for Graduate Students

No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.
-Title IX, Education Amendments of 1972
Title IX Training

 

Title IX and Sexual Violence and Sexual Harassment Prevention Education

Each UC campus is required to provide mandatory annual training and education to all students, faculty, other academic appointees, and staff about Prohibited Conduct and how such conduct can be reported, per applicable State and federal law, and University policies.

2 Final Make-up Sessions Available for the Live Virtual Training Requirement

These trainings will serve as make-up sessions for any graduate or professional students who did not complete the training requirements in the fall, winter or spring quarter.

 

Wednesday, 6/15/2022|5:00 pm – 6:00 pm Register/ Make-up Session

 Thursday, 6/16/2022|12:00 pm – 1:00 pm Register/ Make-up Session

 

Registration: When registering for the Live Virtual Training, you must use an email that is associated with a zoom account. You will be required to enter your UID number, make sure that you input the correct number to receive credit. Please save the confirmation page, calendar item, or email that you receive once you register, because it contains the webinar logon information.  Please note that the zoom webinar link is unique to you and you must use this link in order to get credit for attending the session. 

Access the zoom webinar: Please make sure that you are correctly signed in to zoom. You must only use the link that was provided to you on your confirmation page or email when signing into the webinar. Using someone else’s link will prevent you from obtaining attendance credit.

Attendance Form: You are required to attend for the entire duration of the training. Towards the end of the live virtual training session, you will be required to complete a MyUCLA attendance form. You will need your UID number to complete this attendance form. The link to the attendance form will be shared during the training and will only remain active for a short time. The attendance form will be verified with the webinar’s zoom attendance report (these two reports must match). Failure to fill out the attendance form will prevent you from receiving credit for the training.

Graduate Student Compliance Requirements

Title IX UC Policy and Sexual Violence and Sexual Harassment Prevention Education

UCLA is obligated under law and policy to provide our graduate and professional students with sexual violence prevention education. Title IX prohibits discrimination on the basis of sex under any federally funded education program. In addition, the University of California’s Interim Policy on Sexual Violence and Sexual Harassment (December 17, 2021, effective January 1,2022.) requires each UC campus to provide mandatory annual training and education about Prohibited Conduct and how such conduct can be reported, to all students, faculty, other academic appointees, and staff per applicable State and federal law, and University policies.

For more information, visit Policies and Your Rights- Title IX. On this page, you will find the link to the 2021 SVSH Policy, effective date January 1, 2022.

Thank you for your commitment to eliminating sexual harassment and sexual violence in our UCLA community. This helps our larger effort in creating a safe campus environment.

Requirements

Every UC graduate and professional student is required to complete sexual assault prevention training(s) each academic year as follows:

  • Each incoming graduate and professional student will be required to complete: 1) a 2-hour online training, AND 2) a 1-hour live virtual (in lieu of in-person) training.
  • Each continuing graduate and professional student will only be required to complete an online refresher training only.

The training components promote awareness and recognize graduate students’ unique position on campus and provide them with the tools they need to play an important role in UCLA’s sexual harassment and sexual violence prevention efforts. The training includes education about the University’s definition of consent, consensual relationships, prohibited conduct, options for bystander intervention, trauma-informed approaches, and risk reduction awareness information. The training highlights resources for graduate students, as well as information for undergraduates who graduate students may need to refer for support and services. UCOP has partnered with EVERFI to provide the online training.

Important Dates

  • Friday, May 20, 2022 11:59 PST: Deadline to complete both the online AND the live virtual training for all incoming graduate and professional students;
  • Tuesday, May 24, 2022:  Enforcement of registration hold for the next academic term

Deadline and Holds

All incoming graduate and professional students must receive two forms of training:  the online training AND the live virtual training. All continuing graduate and professional students are required to complete the online refresher training, only.  Students who are not able to complete the training by the deadline will result in a registration hold placed on their record that will prevent them from enrolling for courses for the next academic term. The hold may also impact financial aid and stipend disbursement. Failure of F-1 and J-1 international students to enroll due to the registration hold may cause termination of their visa status.

INCOMING (NEW) Graduate & Professional Students – Spring 2022 Requirements

For INCOMING (New) Graduate and Professional Students:
Deadline: Friday,  May 20, 2022 11:59 PST

Hold date Tuesday, May 24, 2022

 All incoming graduate and professional students must complete TWO forms of sexual harassment and sexual violence prevention training — an online training AND a live virtual training.

1. Online Training: All incoming graduate and professional students are required to complete EVERFI’s Sexual Assault Prevention for Graduate Students, an interactive online educational program. An invitation email from EVERFI was sent out mid-April 2022. This contained a link to the Sexual Assault Prevention for Graduate Students online training module; AND

2. Live Virtual Training: Aside from the online training, all incoming graduate students are also required to complete a live virtual training Title IX Training for Graduate Students facilitated by the Title IX Office. All incoming students must attend one of the graduate student sessions that will be offered throughout the first few weeks of the Spring quarter.

CONTINUING Graduate & Professional Students – Winter 2022 Requirements

For CONTINUING Graduate and Professional Students:
Deadline: Wednesday,  February 23, 2022 11:59 PST

Per UC Title IX policy, sexual harassment prevention education is to be provided on an ongoing basis.

  1. Online Refresher Training: All continuing graduate and professional students are required to complete an interactive online refresher module in EVERFI – Sexual Assault Prevention Ongoing: Healthy Relationships. The email invitation with a link to complete the training was sent to continuing graduate and professional students automatically by EVERFI in January 2022.
Online Training (How to Access, Technical Info, Trigger Warning)

Sexual Assault Prevention for Graduate Students

  • Each incoming graduate student will receive an invitation email from EVERFI, containing a link to the Sexual Assault Prevention for Graduate Students online training program. The 2-hour interactive online educational program promotes awareness of campus sexual harassment and sexual violence prevention resources, the University’s affirmative consent standard, and options for bystander intervention and risk reduction.

Online Refresher Module for Continuing Graduate/Professional Students

  • Each continuing graduate and professional student will receive an invitation email from EVERFI, containing a link to the online refresher training module. The online refresher training distills the main points of sexual harassment and sexual violence prevention in a condensed format.

How to Access
The online trainings for incoming and continuing students can be accessed in two ways:

  1.  Look for the email invitation sent to your official email address registered in MyUCLA (ucla.edu; g.ucla.edu; gmail.com; yahoo.com; etc.). The email is sent directly from the training vendor EVERFI and they come from “University of California – Los Angeles” (automated-message@everfi.net or automated-message@everfi-foundry.net). Check the Junk/Spam/Categories/Updates folder;
  2. Visit the EVERFI website and log in using your UCLA Logon ID. If you don’t have access or having trouble logging in, please email gradstudentcompliance@grad.ucla.edu with your first name, last name, UID, email address(es), graduate program, year in program, and your UCLA Logon ID.

Technical Information

– Work at your own pace from any computer or tablet
– Courses will save your progress if you need to stop and return later
– Courses are best supported by the latest versions of Chrome, Firefox, and Safari (preferred), or Microsoft Internet Explorer 11+
– Need more help? Contact EVERFI’s 24/7 tech support using “Help” within the course or by visiting support.everfi.com

Trigger Warning
Please be advised that the content of the online training modules and live virtual training sessions deal with accounts of sexual assault and may be triggering. Survivors of violence may experience negative feelings when re-exposed to these topics. Not all survivors of trauma are affected. We ask that students please practice self-care and seek help if needed. If you need assistance in completing these trainings, please contact a CARE Advocate, a confidential campus resource, or visit UCLA CARE Program.

Live Virtual Training (Registration, Schedule, Exclusive Training, General Training)

Live Virtual Training (Exclusive or General)

Aside from the EVERFI Sexual Assault Prevention for Graduate Students module, all incoming graduate students are also required to complete a live virtual training, Title IX Training for Graduate Students, which is facilitated by the Title IX Office. The live virtual training sessions are offered in the first few weeks of the quarter and will be provided via a zoom webinar.  Students must attend one live virtual training in either format:

a) an exclusive live virtual training scheduled by your home department or professional school usually during an in-person orientation (the Title IX training via zoom is broadcasted) or a virtual orientation/session (contact your home department for a zoom registration link). Not applicable for Spring quarter.
b) a general live virtual training scheduled by the Graduate Division (see dates listed below). The zoom link will be provided to those who have registered for a general virtual training session. See below for the general live virtual training schedule and registration links.

Attendance: To get credit for the live virtual training, you must complete the MyUCLA attendance check-in form during the training. This will be verified against the zoom webinar attendance report (if you attended remotely and logged on from your own device) or the in-person orientation attendance report (if your training was during an in-person orientation).

GENERAL Live Virtual Training Schedule

The general live virtual training sessions are open to all incoming (new) graduate and professional students only. Incoming graduate and professional students who have already attended an exclusive virtual training session during their program orientation do not need to register or attend a general live virtual training session. For a complete list of those programs that have provided exclusive in-person training, please refer to the list below. However, if any of the incoming students missed the exclusive training provided by their department, they must attend one of the Fall general live virtual training sessions. Each session has a limited capacity of 500.

Online-only programs are now required by the Title IX office to complete the live virtual training requirement. Graduate students from UCLA-NUS (GEMBA), and other online-only graduate programs (MSOL) are now required to complete a live virtual training, along with the EVERFI online training.

Spring Live Virtual Training Schedule

Wednesday, 6/15/2022|5:00 pm – 6:00 pm Register/ Make-up Session

 Thursday, 6/16/2022|12:00 pm – 1:00 pm Register/ Make-up Session

 Tuesday, 5/10/2022|10:00 am – 11:00 am

 Thursday, 5/12/2022|4:00 pm – 5:00 pm

 Tuesday, 5/17//2022|12:00 pm – 1:00 pm

 Thursday, 5/19/2022|3:00 pm – 4:00 pm

Tuesday, 4/19/2022|3:00 pm – 4:00 pm

 Thursday, 4/21/2022|10:00 am- 11:00 am

 Monday, 4/25//2022|1:00 pm – 2:00 pm

 Friday, 4/29/2022|4: 00 pm – 5:00 pm

Registration: When registering for the Live Virtual Training, you must use an email that is associated with a zoom account. You will be required to enter your UID number, make sure that you input the correct number to receive credit. Please save the confirmation page, calendar item, or email that you receive once you register, because it contains the webinar logon information.  Please note that the zoom webinar link is unique to you and you must use this link in order to get credit for attending the session. 

Access the zoom webinar: Please make sure that you are correctly signed in to zoom. You must only use the link that was provided to you on your confirmation page or email when signing into the webinar. Using someone else’s link will prevent you from obtaining attendance credit.

Attendance Form: You are required to attend for the entire duration of the training. Towards the end of the live virtual training session, you will be required to complete a MyUCLA attendance form. You will need your UID number to complete this attendance form. The link to the attendance form will be shared during the training and will only remain active for a short time. The attendance form will be verified with the webinar’s zoom attendance report (these two reports must match). Failure to fill out the attendance form will prevent you from receiving credit for the training.

Graduate Students as Responsible Employees

Graduate students who are employed by the University (e.g. TAs, RAs, peer advisors, student employees, etc.) are considered to be Responsible Employees. A Responsible Employee is any University employee who is not a Confidential Resource. If a Responsible Employee learns, in the course of employment, that a student may have experienced Prohibited Conduct, they must promptly notify the Title IX Officer or designee. Responsible Employees are required to report to Title IX upon receiving information of prohibited conduct contained with the SVSH policy. Upon receiving a report of Prohibited Conduct, a Responsible Employee is required to report all details received, including the identities of individuals involved.

Campus Resources

In addition to the training requirements, it is important that each student become familiar with the resources and options that are available to them on campus and locally.  The Resources, Options and Support brochure identifies important resources for all graduate students, including sexual violence and sexual harassment reporting options and resources. The brochure and additional resource materials can be found in this Box folder.


CONFIDENTIAL Resources for Students:

CARE Advocates | (310) 206-2465 | advocate@careprogram.ucla.edu
CARE is a confidential place for survivors of sexual assault, dating and domestic violence, and stalking. CARE Advocates offer free consultation and supportive services to UCLA students, staff, and faculty.

Counseling And Psychological Services (CAPS) | (310) 825-0768 |
CAPS is a multidisciplinary student mental health center for the UCLA campus. CAPS supports the academic and student development missions of the University and the Division of Student Affairs. We’re here to support your mental health needs as you pursue your academic goals. Our services are designed to foster the development of healthy well-being necessary for success in a complex global environment.

Rape Treatment Center of Santa Monica | (424) 259-6000 | 
The Rape Treatment Center at UCLA Medical Center, Santa Monica provides free, comprehensive services, including state-of-the-art medical treatment for adult and child sexual-assault victims, 24 hours every day. Services include emergency medical care, forensic exams, crisis intervention and assistance with reporting a sexual assault, as well as advocacy, longer-term therapy and other support services.

UCLA Student Legal Services | (310) 825-9894 | slegal@saonet.ucla.edu | A239 Murphy Hall
UCLA Student Legal Services provide confidential legal counseling and assistance regarding a wide range of legal issues to all currently registered and enrolled UCLA students.


REPORTING Resources for Students:

Title IX Office | Mohammed Cato | (310) 206-3417 | TitleIX@conet.ucla.edu | 2241 Murphy Hall
The Title IX office takes reports of gender discrimination, including allegations of sexual harassment and sexual violence. The Title IX Coordinator, Mohammed Cato, is available to consult and provide advice to anyone in the UCLA community regarding rights and responsibilities under Title IX as well as policies and procedures.

Dean of Students Office | (310) 825-3894 | dean@saonet.ucla.edu
UCLA’s Consultation & Response Team (CRT) is a group of professional staff members charged with responding to reports of students who may be in distress. This team is comprised of representatives from key campus departments, such as The College, Dean of Students, Counseling and Psychological Services Residential Life, and the UCLA Police Department.

UCPD | (310) 825-1491 | 601 Westwood Plaza, Los Angeles, CA 90095-1364
Whether you are a victim or a witness, you have the responsibility to report crime. If a crime occurs on or around campus, report it immediately to the police. Crimes in progress and crimes that have just occurred should be reported by dialing 9-1-1 from any phone. Whenever possible, the actual victim or witness of the crime should call directly. There are blue Emergency Phones located throughout campus and yellow Emergency Phones in the parking structures. The Emergency Phones are directly linked to UCLA PD. If you cannot speak, all you need to do is activate the line and the dispatcher will identify your location and send assistance.

FAQ

ONLINE TRAINING: 

Q: How do I access the EVERFI online training?
A: To access the training, please see below:

EVERFI Login URL: https://admin.fifoundry.net/university_of_california_los_angeles/sign_in
• Log in using your UCLA Logon ID to enter the EVERFI website, which uses the single sign-on (SSO) feature.
• The EVERFI emails were sent to your official email address and they come from “University of California – Los Angeles” (automated-message@everfi.net or automated-message@everfi-foundry.net).

Q: There are no assignments in EVERFI. How can I find the assigned training?
A: If you are able to log in but do not see any assignments in your EVERFI account, it is likely that you have multiple EVERFI accounts and you are currently logged on to another EVERFI account. Log out of EVERFI and close all open browsers. Open an “incognito” or “in private” browser to log back into EVERFI, as well as when accessing the reset password email.

What is my EVERFI username?
A: Log in using your UCLA Logon ID to enter the EVERFI website, which uses the single sign-on (SSO) feature.

Q: How to search for EVERFI emails?
A: The EVERFI emails come from University of California – Los Angeles: automated-message@everfi.net and automated-message@everfi-foundry.net. The EVERFI email invitation is sent to your email associated with your UCLA application or official student record. Please check your Spam/Junk/Categories folders.

Q: The content of the online training is triggering. I need support in completing the online training. Who should I contact?
A: In the event that you wish to have support in completing the online training, please send an email to a CARE advocate (advocate@careprogram.ucla.edu), who would be able to assist you with satisfying this training requirement.


LIVE VIRTUAL TRAINING:

Q: I haven’t RSVP’d for a live virtual training. How can I RSVP?
A: Go to the Live Virtual Training tab to view the training schedule and to register for a general live virtual training session.

Q: I have already attended an exclusive Title IX live virtual training through my department during our in-person/virtual orientation, should I still attend a general live virtual training?
A: No, as long as you completed your MyUCLA attendance check-in form, received a confirmation email, and your attendance can be verified with a zoom webinar attendance report or in-person orientation attendance.


HOLDS

Q: I have a hold on my account, what should I do?
A: You have a hold on your student record due to incomplete training requirements. Refer to the INCOMING/NEW Graduate & Professional Students tab or CONTINUING Graduate & Professional Students tab for the list of training requirements. You may also consult with your SAO to check which training requirements you have completed or not completed and your EVERFI username as they receive compliance reports for your graduate program. Holds are removed within 2-3 business days upon completing all training requirements.

Contact Us

For inquiries regarding the administration of the virtual and online training and graduate student compliance, please send an email with your UID, first name, last name, graduate program, year in program, and email address(es) to:

Graduate Student Compliance – Graduate Division
gradstudentcompliance@grad.ucla.edu