Title IX Compliance Training for Graduate Students

No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.

-Title IX, Education Amendments of 1972
UC Policy

The University is committed to maintaining an environment in which all persons who live, work, and learn in our campus community can be free of sex discrimination, including sexual harassment and sexual violence.

UCLA is obligated under law and policy to provide our continuing graduate and professional school students with ongoing sexual violence prevention education. During the Fall quarter, our incoming graduate and professional school students received the initial sexual violence prevention education. The Violence Against Women Reauthorization Act of 2013 requires that all incoming and continuing students be offered prevention and awareness programs with specific content mandated by law. In addition, the University of California’s Policy on Sexual Violence and Sexual Harassment (September 1, 2017) requires each campus to provide mandatory sexual violence prevention education to all incoming and continuing students to promote awareness of sexual violence, the definition of consent, options for bystander intervention, and risk reduction awareness information.

Graduate Student Compliance – Fall 2018

INCOMING/NEW graduate students are required to complete both in-person training and online training by the deadline. Failure to complete the trainings by the deadline will result in a registration hold on the student’s account. The registration hold will prevent the student from enrolling in Winter courses and may impact financial aid and stipend disbursement.

F-1 and J-1 students are required to fully enroll for each Fall, Winter, and Spring quarters. Failure to enroll due to the registration hold may cause termination of their visa statuses.

IMPORTANT DATES

Wednesday, October 24, 2018 at 12:00 pm (noon) PST:  Deadline to complete both online AND in-person training for all graduate students (see exceptions below)
Thursday, October 25, 2018:  Enforcement of holds
Thursday, November 9, 2018:  First day of graduate student enrollment for Winter Quarter

For the deadline and contact information of each of the professional schools:

Monday, August 20, 2018: Deadline for School of Law
Contact Carmina Ocampo, Director of Student Life
ocampo@law.ucla.edu

Wednesday, October 24, 2018: Deadline for School of Dentistry
Contact Anna Guzman, Director of Student Services
aguzman@dentistry.ucla.edu

Sunday, August 19, 2018: Deadline for David Geffen School of Medicine
Contact Brandon Susselman, Director of Student Affairs
bsusselman@mednet.ucla.edu

F-1 and J-1 students are required to fully enroll for each Fall, Winter, and Spring quarters. Failure to enroll due to the registration hold may cause termination of their visa statuses.

Compliance Requirements For CONTINUING Graduate & Professional Students – Spring 2018

FOR CONTINUING GRADUATE & PROFESSIONAL STUDENTS:

CONTINUING graduate and professional students are considered to be currently in second year or higher in their graduate studies this academic year. Students who are completing degree requirements for Spring 2018 are excluded from taking this training, only if they have in official students records any of the following: a) dissertation file date (doctoral students), b) thesis file date (Master’s Plan I), or c) master’s ATC date and capstone pass date (Master’s Plan II). If the degree requirements are not completed by the deadline, thus extending their program, then a hold will be placed on their record.

Per UCOP Title IX policy, sexual harassment prevention education is to be provided on an ongoing basis. This was provided during the 2018 Spring Quarter.

ONLINE Training: All CONTINUING graduate and professional students are required to complete Think About It: Continuing Students, an interactive online educational program provided by Campus Clarity that promotes awareness of campus sexual harassment and sexual violence prevention resources, the University’s affirmative consent standard, and options for bystander intervention and risk reduction. The online refresher training distills the main points of sexual harassment and sexual violence prevention in a condensed format. The Think About It: Continuing Students online module takes about 30 minutes to complete. Students can work at their own pace from any computer, can leave and return to the course at any time, and when he/she returns, the program opens to the page where he/she left off.

IN-PERSON Training: No in-person training is required of CONTINUING graduate and professional students at this time.

Compliance Requirements For INCOMING/NEW Graduate & Professional Students – Fall 2018

FOR INCOMING/NEW GRADUATE STUDENTS:

Per UCOP Title IX policy, these are the three touches of communication all University of California campuses are required to provide for all INCOMING/NEW graduate students during the 2018 Fall Quarter.

(1) ONLINE Training: All INCOMING/NEW graduate students are required to complete Think About It: Graduate Students, an interactive online educational program provided by Campus Clarity that promotes awareness of campus sexual harassment and sexual violence prevention resources, the University’s affirmative consent standard, and options for bystander intervention and risk reduction. The program highlights resources for graduate students, as well as undergraduates who may need to be referred to support and services. The Think About It: Graduate Students online module takes about two hours to complete. Students can work at their own pace from any computer, can leave and return to the course at any time, and when he/she returns, the program opens to the page where he/she left off. Please click on the Online Training tab below to find out more on how to access the online training.

(2) IN-PERSON Training: All INCOMING/NEW graduate students are also required to complete an in-person Title IX Training for Graduate Students, which is co-facilitated by the CARE (Campus Assault Resources & Education Advocate) Program and the Title IX Office. Students must attend one of the sessions offered throughout the first 6 weeks of the Fall quarter. Please click on the In-Person Training tab below to view the training schedule and registration details.

NOTE: For programs that have already provided exclusive in-person training sessions during their program orientation, students do not need to register or attend the general in-person training session. For a complete list of those programs who have provided exclusive in-person training, please refer to the list under the In-Person Training tab. However, if any of these incoming students missed the exclusive training provided by their department, they must attend one of the Fall general in-person training sessions. Students from GEMBA, MSOL and other Online Graduate Programs are NOT required to take an in-person training.

(3) RESOURCES: The Sexual Violence Index brochure identifies important resources for all graduate students, including sexual violence and sexual harassment definitions, safety measures, reporting options and campus resources. The brochure is available for download here.

Online Training

Think About It: Graduate Students

Each INCOMING/NEW graduate student will receive an invitation email from Campus Clarity, containing a link to the Think About It: Graduate Students online training program. The interactive online educational program promotes awareness of campus sexual harassment and sexual violence prevention resources, the University’s affirmative consent standard, and options for bystander intervention and risk reduction. The online refresher training distills the main points of sexual harassment and sexual violence prevention in a condensed format. The Think About It: Graduate Students online module takes about two hours to complete. Students can work at their own pace from any computer; can leave and return to the course at any time, and when he/she returns, the program opens to the page where he/she left off.

How to Access the Online Training:
The online training, Think About It: Graduate Students can be accessed in two ways beginning September 17, 2018: a) Look for the email invitation sent to your email address (ucla.edu; g.ucla.edu; gmail.com; yahoo.com; etc.) from Vice Provost Robin L. Garrell (donotreplycc@campusclarity.com) and check the Junk/Spam or Updates folder; or b) Visit https://www.campusclarity.com/login and log in using your email address the email invitation was sent to. If your UCLA email address doesn’t work, try your personal email address or an email address you may have provided UCLA when you first registered with the university. If you don’t have access to an old email address, or still having trouble logging in, please email gradstudentcompliance@grad.ucla.edu with your first name, last name, UID,  email address(es), graduate program and year in program.


Think About It: Continuing Students

Each CONTINUING graduate and professional student will receive an invitation email from Campus Clarity, containing a link to theThink About It: Continuing Students online refresher training program. The interactive online educational program promotes awareness of campus sexual harassment and sexual violence prevention resources, the University’s affirmative consent standard, and options for bystander intervention and risk reduction. The program highlights resources for graduate students, as well as undergraduates who may need to be referred to support and services. The Think About It: Continuing Students online module takes about 30 minutes to complete. Students can work at their own pace from any computer; can leave and return to the course at any time, and when he/she returns, the program opens to the page where he/she left off.

How to Access the Online Refresher Training:
The online training, Think About It: Continuing Students can be accessed in two ways beginning May 2, 2018: a) Look for the email invitation sent to your email address (ucla.edu; g.ucla.edu; gmail.com; yahoo.com; etc.) from Vice Provost Robin L. Garrell (donotreplycc@campusclarity.com) and check the Junk/Spam or Updates folder; or b) Visit https://www.campusclarity.com/login and log in using your email address the email invitation was sent to. If your UCLA email address doesn’t work, try your personal email address or an email address you may have provided UCLA when you first registered with the university. If you don’t have access to an old email address, or still having trouble logging in, please email gradstudentcompliance@grad.ucla.edu with your first name, last name, UID,  email address(es), graduate program and year in program.

 

In-Person Training

Title IX Training for Graduate Students

All INCOMING/NEW graduate students are also required to complete an in-person Title IX Training for Graduate Students, which is co-facilitated by the Campus Assault Resources & Education (CARE) Advocate Program and Title IX Office. Students must attend one of the sessions offered throughout the first 6 weeks of the Fall quarter.

NOTE: For programs that have already provided exclusive in-person training sessions during their program orientation, students do not need to register or attend the general in-person training session. For a complete list of those programs who have provided exclusive in-person training, please refer to the list below. However, if any of these incoming students missed the exclusive training provided by their department, they must attend one of the Fall general in-person training sessions. Students from GEMBA, MSOL and other Online Graduate Programs are NOT required to take an in-person training.

Exclusive In-Person Training Schedule:
*Please contact your department for more information. No need to pre-register for the exclusive in-person training session. However, your department will need to track your attendance at the training.

EXCLUSIVE IN-PERSON TRAINING FOR  DAY DATE TIME VENUE
Principal Leadership Institute (PLI) Saturday 06/23/18 3:30 pm – 4:30 pm Moore Hall room 3027
School of Nursing (MSN – APRN) Wednesday 07/25/18 1:30 pm – 2:30 pm Factor Room A-660
School of Nursing (MSN – MECN) Thursday 08/02/18 12:50 pm – 1:50 pm Factor Room A-660
School of Law (International LL.M.) Thursday 08/16/18 2:00 pm – 3:00 pm Korn Convocation Hall
School of Law (J.D.) Thursday 08/16/18 4:15 pm – 5:00 pm Law 1357 & 1347
Anderson School of Management (Full-time MBA) Tuesday 08/28/18 11:30 am – 12:15 pm Korn Convocation Hall
Anderson School of Management (FEMBA) – Part 1 Wednesday 08/29/18 3:45 pm – 4:30 pm Korn Convocation Hall
Anderson School of Management (FEMBA) – Part 2 Thursday 08/30/18 3:45 pm – 4:30 pm Korn Convocation Hall
Doctor of Nursing Practice Program Friday 09/07/18 1:00 pm – 1:45 pm 4-147 Factor Building
MPH for Health Professionals Friday 09/21/18 5:30 pm – 6:30 pm 36-070A CHS
Anderson School of Management (MFE) Friday 09/21/18 1:00 pm – 1:45 pm Korn Convocation Hall
Fielding School of Public Health (5 Programs) Tuesday 09/25/18 9:15 am – 10:00 am Faculty Center
Luskin School of Public Affairs Tuesday 09/28/18 9:10 am – 9:25 am 3rd Floor Rooftop Luskin
Architecture Friday 09/28/18 12:00 pm – 12:45 pm DeCafe (Perloff Hall)
Anderson School of Management (EMBA) Friday 09/28/18 5:45 pm – 6:30 pm Gold Hall #B209
Fielding School of Public Health (ECHS & EHPM) Friday 10/05/18 5:30 pm – 6:30 pm 41-268 CHS
Education Leadership Program (ELP) Saturday 10/13/18 12:30 pm – 1:15 pm Moore Hall 3320

General In-Person Training Schedule:
Registration Link: Please register here.

GENERAL IN-PERSON TRAINING  DAY DATE TIME VENUE
Open to All Incoming Graduate Students Thursday 09/27/18 10:30 am – 11:30 am CNSI Auditorium
Open to All Incoming Graduate Students Tuesday 10/09/18 10:30 am – 11:30 am CNSI Auditorium
Open to All Incoming Graduate Students Wednesday 10/10/18 2:30 pm – 3:30 pm NRB Auditorium
Open to All Incoming Graduate Students Thursday 10/11/18 10:30 am – 11:30 am NRB Auditorium
Open to All Incoming Graduate Students Monday 10/15/18 10:30 am – 11:30 am CNSI Auditorium
Open to All Incoming Graduate Students Tuesday 10/16/18 6:30 pm – 7:30 pm NorthWest Campus Auditorium
Open to All Incoming Graduate Students Wednesday 10/17/18 2:30 pm – 3:30 pm NRB Auditorium
Open to All Incoming Graduate Students Monday 10/22/18 10:30 am – 11:30 am CNSI Auditorium
Open to All Incoming Graduate Students Tuesday 10/23/18 6:30 pm – 7:30 pm NorthWest Campus Auditorium

Attendance: A BruinCard will be required upon check-in at the training. If not available, please present a photo ID (or passport) and your University ID (UID). 

Graduate Students as “Responsible Employees”

“Responsible employees” include Resident Assistants, Graduate Teaching Assistants, and all other student employees, when disclosures are made to any of them in their capacities as employees.

Graduate student employees, who are working as TAs or otherwise employed by UCLA are required to complete the graduate student requirements. To avoid duplicative trainings, TAs may obtain a waiver provided by the Title IX Office to opt-out of the CHR training that is provided to them as employees, as long as the graduate student training requirements and TA training, if required by the department, are completed.

In addition to the important information in the online training, we want to inform graduate students who are working as TAs or otherwise employed by UCLA of their obligation under the University of California Policy on Sexual Violence and Sexual Harassment (“SVSH Policy“) to report instances of sexual harassment or sexual violence of which they become aware. If you are employed by the UC (e.g., Teaching Assistant, Research Assistant), and in the course of your work, you learn of a student (e.g., undergraduate, graduate) who has experienced sexual violence or sexual harassment, you are required to report as soon as possible the information to the Title IX Office. If a student comes to you to discuss an alleged incident of sexual harassment or sexual violence or if you observed or hear about an incident of sexual harassment or sexual violence involving a UC student you must immediately contact and report it to the Title IX Officer or another designated campus official. In addition, information should be included about the responsibility of supervisors (faculty and managers) with regard to reporting incidents involving employees.

To report incidents involving sexual harassment, sexual violence or gender-based harassment contact the UCLA Title IX Office at titleix@conet.ucla.edu and provide the information that you know (e.g., names of people involved, dates and times of the incident). As a reminder, a student has the right not to make a report to anyone. While there is no time limit for reporting, reports of prohibited conduct should be brought forward as soon as possible; all incidents should be reported even if significant time has elapsed but prompt reporting will better enable the University to respond, investigate, provide an appropriate remedy, and impose discipline if appropriate.

Campus Resources

The Resources & Options brochure identifies important resources for all graduate students, including sexual violence and sexual harassment reporting options and resources.

View or download electronic copies of the following resources:

Sexual Violence Index by CARE Program
Resources & Options Brochure by CARE Program
Respondent Support Information Brochure by Dean of Students Office
Your Rights Under Title IX & Applicable UCLA Policies and Procedures by Title IX Office
– UC Policy on Sexual Violence and Sexual Harassment
Yoga as Healing For Survivors of Sexual Assault by CARE Program


CONFIDENTIAL Resources for Students:

CARE Advocates | (310) 206-2465 | advocate@careprogram.ucla.edu
CARE is a confidential place for survivors of sexual assault, dating and domestic violence, and stalking. CARE Advocates offer free consultation and supportive services to UCLA students, staff, and faculty.

Counseling And Psychological Services (CAPS) | (310) 825-0768 | www.counseling.ucla.edu
CAPS is a multidisciplinary student mental health center for the UCLA campus. CAPS supports the academic and student development missions of the University and the Division of Student Affairs. We’re here to support your mental health needs as you pursue your academic goals. Our services are designed to foster the development of healthy well-being necessary for success in a complex global environment.

Rape Treatment Center of Santa Monica | (424) 259-6000 | https://www.uclahealth.org/santa-monica/rape-treatment
The Rape Treatment Center at UCLA Medical Center, Santa Monica provides free, comprehensive services, including state-of-the-art medical treatment for adult and child sexual-assault victims, 24 hours every day. Services include emergency medical care, forensic exams, crisis intervention and assistance with reporting a sexual assault, as well as advocacy, longer-term therapy and other support services.

UCLA Student Legal Services | (310) 825-9894 | slegal@saonet.ucla.edu | A239 Murphy Hall
UCLA Student Legal Services provide confidential legal counseling and assistance regarding a wide range of legal issues to all currently registered and enrolled UCLA students.


REPORTING Resources for Students:

Title IX Office | Mohammed Cato | (310) 206-3417 | TitleIX@conet.ucla.edu | 2241 Murphy Hall
The Title IX office takes reports of gender discrimination, including allegations of sexual harassment and sexual violence. The Title IX Coordinator, Mohammed Cato, is available to consult and provide advice to anyone in the UCLA community regarding rights and responsibilities under Title IX as well as policies and procedures.

Dean of Students Office | (310) 825-3894 | dean@saonet.ucla.edu
UCLA’s Consultation & Response Team (CRT) is a group of professional staff members charged with responding to reports of students who may be in distress. This team is comprised of representatives from key campus departments, such as The College, Dean of Students, Counseling and Psychological Services Residential Life, and the UCLA Police Department.

UCPD | (310) 825-1491 | 601 Westwood Plaza, Los Angeles, CA 90095-1364
Whether you are a victim or a witness, you have the responsibility to report crime. If a crime occurs on or around campus, report it immediately to the police. Crimes in progress and crimes that have just occurred should be reported by dialing 9-1-1 from any phone. Whenever possible, the actual victim or witness of the crime should call directly. There are blue Emergency Phones located throughout campus and yellow Emergency Phones in the parking structures. The Emergency Phones are directly linked to UCLA PD. If you cannot speak, all you need to do is activate the line and the dispatcher will identify your location and send assistance.

FAQ

ONLINE TRAINING:

For INCOMING Graduate Students

Q: I am an incoming graduate student but I haven’t received an email invitation from Campus Clarity for the online training. How can I get one?
A: The online training, Think About It: Graduate Students can be accessed in two ways beginning September 17, 2018: a) Look for the email invitation sent to your email address (ucla.edu; g.ucla.edu; gmail.com; yahoo.com; etc.) from Vice Provost Robin L. Garrell (donotreplycc@campusclarity.com) and check the Junk/Spam or Updates folder; or b) Visit https://www.campusclarity.com/login and log in using your email address the email invitation was sent to. If your UCLA email address doesn’t work, try your personal email address or an email address you may have provided UCLA when you first registered with the university. If you don’t have access to an old email address, or still having trouble logging in, please email gradstudentcompliance@grad.ucla.edu with your first name, last name, UID,  email address(es), graduate program and year in program.

Q: My school email address is not being recognized when I try to sign up or log in. What email should I enter?
A: Please enter the email address the online invitation was sent to. If you did not receive an email invitation, try entering your UCLA email address. If it doesn’t work, try your personal email address (gmail, yahoo, hotmail, etc) or a previous email address you may have provided UCLA when you first registered with the university. If you don’t have access to an old email address, or still having trouble logging in, please email gradstudentcompliance@grad.ucla.edu with your first name, last name, UID,  email address(es), graduate program and year in program.

Q: What is the Special Access Code?
A: When signing up in Campus Clarity for the first time, it asks for a special access code. There is no special access code. This field must be left blank. Click on the first Continue button.

For CONTINUING Graduate Students

Q: I am a continuing graduate student but I haven’t received an email invitation from Campus Clarity for the online refresher training. How can I get one?
A: Please note that the online refresher training invitation for Think About It: Continuing Students was only sent out to continuing graduate and professional students (those who are currently 2nd year or higher in their graduate studies this academic year). Please check your personal email address (e.g. gmail or yahoo email) or another email address you might have provided UCLA. Also, check the Junk/Spam or Updates folder. The online invitation comes directly from the training provider, Campus Clarity – donotreplycc@campusclarity.com.

Q: I took the training Think About It: Graduate Students last Fall. Am I required to complete the refresher training Think About It: Continuing Students this Spring?
A: All incoming/new students were required to take the online training Think About It: Graduate Students last Fall and are not required to take the refresher training until the next academic year.

Q: I received the online refresher training invitation but I graduated this June. Am I required to complete the refresher training Think About It: Continuing Students this Spring?
A: Students who have completed degree requirements for Spring 2018 are excluded from taking this training, only if they have in official students records any of the following: a) dissertation file date (doctoral students), b) thesis file date (Master’s Plan I), or c) master’s ATC date and capstone pass date (Master’s Plan II). If you have not completed your degree requirements by the deadline, thus extending your program, then you will have a hold on your record.

 

Tech Support or Special Assistance

Q: I can’t move forward with the training. It has an error on the page and it won’t allow me to continue. What should I do?
A: Reset your browser and/or clear the cache on your browser. You may also contact Tech Support at 1-844-348-1616 or visit the Online Support Center at https://support.campusclarity.com.

Q: The content of the online training is triggering. I need support in completing the online training. Who should I contact?
A: In the event that you wish to have support in completing the online training, please email Graduate Student Compliance at gradstudentcompliance@grad.ucla.edu and you will be connected with a CARE advocate.


IN-PERSON TRAINING:

Q: I have missed my department’s exclusive in-person training during orientation, how can I make it up?
A: The graduate fall schedule is open to all graduate students. You can attend any of the sessions offered, unless indicated that it is exclusive to a certain department/program. Go to the In-Person Training tab and view the training schedule.

Q: I haven’t RSVP’d for an in-person training. How can I RSVP?
A: Go to the In-Person Training tab to view the training schedule and register for an in-person training session.


HOLDS

Q: I have a hold on my account, what should I do?
A: Continuing graduate students are required to complete the online refresher training by the deadline during the Spring Quarter. Incoming students are required to complete both the in-person training and the online training immediately during the Fall Quarter. Once the requirements are completed, the hold will be released automatically within two business days.

Contact Us

For inquiries regarding the administration of the in-person and online training and graduate student compliance, please send an email to:

Graduate Student Compliance – Graduate Division
gradstudentcompliance@grad.ucla.edu
310-206-6086