Title IX Compliance Training for Graduate Students

No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.

-Title IX, Education Amendments of 1972
Title IX Training

 

Updates as of 1/13/2021:

Title IX Make-up Live Virtual Training Sessions (only for new graduate/professional students)
To date, the UCLA Graduate Division has offered 30 live virtual training sessions for all new graduate/professional students. To receive credit, be sure to have your UID and to fill out the attendance form during the training. The attendance form will be shared during the training and will only remain active during the training. Failure to fill out the attendance form will delay verification of your attendance and removal of hold on your student record.

  • Thursday, January 14, 2021 | 11 am – 12 pm | Register

Continuing graduate/professional students, who only need to complete the EVERFI online refresher, do not need to register or attend the make-up live virtual training, and having attended one does not satisfy the requirement.

Holds
Holds are removed within 2-3 business days upon completing all training requirements. If you have a hold placed on your student records, please complete the training requirement(s) as soon as possible. Refer to the INCOMING/NEW Graduate & Professional Students tab or CONTINUING Graduate & Professional Students tab below for the list of training requirements.

UC Policy

UCLA is obligated under law and policy to provide our graduate and professional school students with sexual violence prevention education. Title IX prohibits discrimination on the basis of sex under any federally funded education program. In addition, the University of California’s Interim Policy on Sexual Violence and Sexual Harassment (July 31, 2019 Policy | August 14, 2020 Interim Policy) requires each UC campus to provide mandatory annual training and education about Prohibited Conduct and how such conduct can be reported, to all students, faculty, other academic appointees, and staff per applicable State and federal law, and University policies.

For more information, visit the UCLA Sexual Violence Prevention & Response – Policy page. On this page, you will find the links to the 2019 SVSH Policy and the 2020 Interim SVSH Policy.

Thank you for your commitment to eliminating sexual harassment and sexual violence in our UCLA community. This helps our larger effort in creating a safe campus environment.

Graduate Student Compliance Requirements

To fulfill our mandated legal and policy requirements for sexual harassment and sexual violence prevention education, every UC graduate and professional school student is required to complete sexual assault prevention training(s) this academic year as follows:

  • Each incoming graduate and professional student will be required to complete a 2-hour online educational program and a live virtual (in lieu of in-person) training.
  • Each continuing graduate and professional student will only be required to complete an online refresher course.

The training components promote awareness and recognize graduate students’ unique position on campus and provide them with the tools they need to play an important role in UCLA’s sexual harassment and sexual violence prevention efforts. The training includes education about the University’s definition of consent, consensual relationships, prohibited conduct, options for bystander intervention, trauma-informed approaches, and risk reduction awareness information. The training highlights resources for graduate students, as well as information for undergraduates who graduate students may need to refer for support and services. UCOP has partnered with EVERFI to provide the online training.

IMPORTANT DATES

  • Sunday, November 15, 2020 11:59 PST:  Extended deadline to complete both online AND live virtual training for all incoming graduate students; deadline to complete the online refresher course for continuing graduate students
  • Monday, November 16, 2020:  Enforcement of registration hold for the next academic term
  • Thursday, November 7, 2020:  First day of graduate student enrollment for Winter Quarter

DEADLINE AND HOLDS

The extended deadline to complete all compliance requirements is Sunday, November 15, 2020 for all incoming and continuing graduate and professional students. All incoming graduate and professional students must complete both the online training AND the live virtual training, while all continuing graduate and professional students must complete the online refresher training, on or by the deadline. This provides ample time to complete the training before registration opens for the second academic term of 2020-21. Students who are not able to complete the training by the deadline will have a registration hold placed on their record, AND this will prevent them from enrolling for courses for the next academic term. The hold may also impact financial aid and stipend disbursement. Failure of F-1 and J-1 international students to enroll due to the registration hold may cause termination of their visa status.

 

INCOMING (NEW) Graduate & Professional Students – Fall 2020 Requirements

For INCOMING (New) Graduate and Professional Students:
Extended Deadline: Sunday, November 15, 2020 11:59 PST

All incoming graduate and professional students are required to complete TWO forms of sexual harassment and sexual violence training. You are required to complete BOTH an online training AND a live virtual training.

  1. Online Training: All incoming graduate and professional students are required to complete EVERFI’s Sexual Assault Prevention: Graduate Students, an interactive online educational program. An invitation email from EVERFI will be sent out automatically beginning on Monday, September 21, 2020. This will contain a link to the Sexual Assault Prevention: Graduate Students online training program, which takes about two hours to complete; AND
  1. Live Virtual Training: Aside from the online training, all incoming graduate students are also required to complete a live virtual training Title IX Training for Graduate Students facilitated by the Title IX Office. All incoming students must attend one of the graduate student sessions that will be offered throughout the first few weeks of the Fall quarter. NOTE: Students, who have already attended the exclusive virtual training session provided by their department or program during their orientation, do not need to register or attend any of the general virtual training sessions. Students who missed the training during their orientation must register and attend one of the general in-person training sessions noted above. See below in the Live Virtual Training tab for a list of programs who have already completed an exclusive virtual training. Students from GEMBA and MSOL online graduate programs are NOT required to take a live virtual training.
CONTINUING Graduate & Professional Students – Fall 2020 Requirements

For CONTINUING Graduate and Professional Students:
Extended Deadline: Sunday, November 15, 2020 11:59 PST

Per UC Title IX policy, sexual harassment prevention education is to be provided on an ongoing basis.

  1. Online Refresher Training: All continuing graduate and professional students are required to complete Sexual Assault Prevention: Ongoing, an interactive online refresher training. The email invitation with a link to complete the 30-minute training will be sent out automatically by EVERFI beginning on Monday, September 21, 2020.
  2.  Please note that there is no virtual training required.
Online Training (How to Access, Technical Info, Trigger Warning)

Sexual Assault Prevention: Graduate Students

  • Each incoming graduate student will receive an invitation email from EVERFI, containing a link to the Sexual Assault Prevention: Graduate Students online training program. The 2-hour interactive online educational program promotes awareness of campus sexual harassment and sexual violence prevention resources, the University’s affirmative consent standard, and options for bystander intervention and risk reduction.

Sexual Assault Prevention: Ongoing

  • Each continuing graduate and professional student will receive an invitation email from EVERFI, containing a link to the Sexual Assault Prevention: Ongoing online refresher training program. The online refresher training distills the main points of sexual harassment and sexual violence prevention in a condensed format.

How to Access
The online trainings for incoming and continuing students can be accessed in two ways:

  1. Email invitations were sent out before or during the Fall quarter. Look for the email invitation sent to your email address registered in MyUCLA (ucla.edu; g.ucla.edu; gmail.com; yahoo.com; etc.). The email is sent directly from the training vendor EVERFI and they come from “University of California – Los Angeles” (automated-message@everfi.netorautomated-message@everfi-foundry.net). Check the Junk/Spam/Categories/Updates folder;
  2. Visit the EVERFI website and log in using your email address where the email invitation was sent to. If your UCLA email address doesn’t work, try your personal email address or an email address you may have provided UCLA when you first registered with the university. If you don’t have access to an old email address, or still having trouble logging in, please email gradstudentcompliance@grad.ucla.edu with your first name, last name, UID, email address(es), graduate program and year in program.

Technical Information

– Work at your own pace from any computer or tablet
– Courses will save your progress if you need to stop and return later
– Courses are best supported by the latest versions of Chrome, Firefox, and Safari (preferred), or Microsoft Internet Explorer 11+
– Need more help? Contact EVERFI’s 24/7 tech support using “Help” within the course or by visiting support.everfi.com

Trigger Warning
Please be advised that the content of the online training and virtual training modules deal with accounts of sexual assault and may be triggering. Survivors of violence may experience negative feelings when re-exposed to these topics. Not all survivors of trauma are affected. We ask that students please practice self-care and seek help if needed. If they need assistance in completing these trainings, please have them contact a CARE Advocate. See contact information listed below.

Live Virtual Training (Registration, Schedule, Exclusive Training, General Training, Make-up Training)

Title IX Training for Graduate Students

All incoming graduate students are also required to complete a live virtual Title IX Training for Graduate Students, which is facilitated by the Title IX Office. Students must attend one of the sessions offered throughout the first few weeks of the Fall quarter. The virtual training will be provided via a Zoom Webinar or a similar platform. Links will be provided to those who have registered for a general virtual training session.

MAKE-UP Live Virtual Training Schedule:

  • Tuesday 11/10/2020 4:00 pm – 5:00 pm 
  • Friday 11/13/2020 12:00 pm – 1:00 pm 
  • Monday 11/30/2020 4:00 pm – 5:00 pm
  • Friday 12/4/2020 12:00 pm – 1:00 pm 
  • Tuesday, December 15, 2020 | 9 am – 10 am | Register
  • Thursday, January 7, 2021 | 10 am – 11 am | Register

GENERAL Live Virtual Training Schedule: 

  • Monday 9/21/20 2:00 pm – 3:00 pm
  • Tuesday 9/22/20 2:00 pm – 3:00 pm
  • Wednesday 9/23/20 2:00 pm – 3:00 pm
  • Monday 9/28/20 5:00 pm – 6:00 pm
  • Tuesday 10/6/20 9:00 am – 10:00 am
  • Wednesday 10/7/20 9:00 am – 10:00 am
  • Thursday 10/8/20 9:00 am – 10:00 am
  • Monday 10/12/20 12:00 pm – 1:00 pm
  • Tuesday 10/13/20 12:00 pm – 1:00 pm
  • Wednesday 10/14/20 12:00 pm – 1:00 pm
  • Thursday 10/15/20 5:00 pm – 6:00 pm
  • Friday 10/23/20 2:15 pm – 3:15 pm
  • Wednesday 10/28/20 2:00 pm – 3:00 pm

Attendance: To get credit for the virtual training, an attendance link will be provided during the session where you will be asked to log on to your MyUCLA to confirm your attendance. Be prepared to provide your UID (university ID number), name, graduate program, and email address.

NOTE: For programs that have already provided an exclusive virtual training session during their program orientation, students do not need to register or attend a general virtual training session. For a complete list of those programs who have provided exclusive in-person training, please refer to the list below. However, if any of these incoming students missed the exclusive training provided by their department, they must attend one of the Fall general virtual training sessions. Graduate students from GEMBA, and other online-only graduate programs (MSOL) are NOT required to take a virtual training.

EXCLUSIVE Live Virtual Training Schedule:
The graduate programs listed below have already arranged for an exclusive virtual training session for their cohorts. Some graduate programs have been combined. The zoom webinar link to attend the exclusive virtual training will be provided to you by your department. No need to pre-register for the exclusive in-person training session. However, note that your department will need to track your attendance via MyUCLA during the training.

  • School of Medicine Wednesday 8/5/20
  • School of Law (J.D.) Monday 8/17/20
  • School of Law (LL.M., S.J.D., Exchange) Thursday 8/20/20
  • Anderson School of Management (Full-time MBA) Friday 8/21/20
  • School of Law (J.D.) Friday 8/28/20
  • Doctor of Nursing Practice Program (DNP) Friday 9/11/20
  • Educational Leadership (ELP) Wednesday 9/16/20
  • Anderson School of Management (FEMBA + MFE) Saturday 9/19/20
  • Fielding School of Public Health (5 Programs) Tuesday 9/29/20
  • Luskin School of Public Affairs Tuesday 9/29/20
  • School of Nursing (MSN-APRN + MSN-MECN) + TEP Wednesday 9/30/20
  • Fielding School of Public Health (EMPH) Friday 10/02/20

Attendance: To get credit for the virtual training, an attendance link will be provided during the session where you will be asked to log on to your MyUCLA to confirm your attendance.

Graduate Students as Responsible Employees

Graduate students who are employed by the University (e.g. TAs, RAs, peer advisors, student employees, etc.) are considered to be Responsible Employees. A Responsible Employee is any University employee who is not a Confidential Resource. If a Responsible Employee learns, in the course of employment, that a student may have experienced Prohibited Conduct, they must promptly notify the Title IX Officer or designee. Responsible Employees are required to report to Title IX upon receiving information of prohibited conduct contained with the SVSH policy. Upon receiving a report of Prohibited Conduct, a Responsible Employee is required to report all details received, including the identities of individuals involved.

Campus Resources

In addition to the training requirements, it is important that each student become familiar with the resources and options that are available to them on campus and locally.  The Resources, Options and Support brochure identifies important resources for all graduate students, including sexual violence and sexual harassment reporting options and resources. The brochure and additional resource materials can be found in this Box folder.


CONFIDENTIAL Resources for Students:

CARE Advocates | (310) 206-2465 | advocate@careprogram.ucla.edu
CARE is a confidential place for survivors of sexual assault, dating and domestic violence, and stalking. CARE Advocates offer free consultation and supportive services to UCLA students, staff, and faculty.

Counseling And Psychological Services (CAPS) | (310) 825-0768 |
CAPS is a multidisciplinary student mental health center for the UCLA campus. CAPS supports the academic and student development missions of the University and the Division of Student Affairs. We’re here to support your mental health needs as you pursue your academic goals. Our services are designed to foster the development of healthy well-being necessary for success in a complex global environment.

Rape Treatment Center of Santa Monica | (424) 259-6000 | 
The Rape Treatment Center at UCLA Medical Center, Santa Monica provides free, comprehensive services, including state-of-the-art medical treatment for adult and child sexual-assault victims, 24 hours every day. Services include emergency medical care, forensic exams, crisis intervention and assistance with reporting a sexual assault, as well as advocacy, longer-term therapy and other support services.

UCLA Student Legal Services | (310) 825-9894 | slegal@saonet.ucla.edu | A239 Murphy Hall
UCLA Student Legal Services provide confidential legal counseling and assistance regarding a wide range of legal issues to all currently registered and enrolled UCLA students.


REPORTING Resources for Students:

Title IX Office | Mohammed Cato | (310) 206-3417 | TitleIX@conet.ucla.edu | 2241 Murphy Hall
The Title IX office takes reports of gender discrimination, including allegations of sexual harassment and sexual violence. The Title IX Coordinator, Mohammed Cato, is available to consult and provide advice to anyone in the UCLA community regarding rights and responsibilities under Title IX as well as policies and procedures.

Dean of Students Office | (310) 825-3894 | dean@saonet.ucla.edu
UCLA’s Consultation & Response Team (CRT) is a group of professional staff members charged with responding to reports of students who may be in distress. This team is comprised of representatives from key campus departments, such as The College, Dean of Students, Counseling and Psychological Services Residential Life, and the UCLA Police Department.

UCPD | (310) 825-1491 | 601 Westwood Plaza, Los Angeles, CA 90095-1364
Whether you are a victim or a witness, you have the responsibility to report crime. If a crime occurs on or around campus, report it immediately to the police. Crimes in progress and crimes that have just occurred should be reported by dialing 9-1-1 from any phone. Whenever possible, the actual victim or witness of the crime should call directly. There are blue Emergency Phones located throughout campus and yellow Emergency Phones in the parking structures. The Emergency Phones are directly linked to UCLA PD. If you cannot speak, all you need to do is activate the line and the dispatcher will identify your location and send assistance.

FAQ

ONLINE TRAINING: 

Q: How do I access the EVERFI online training?
A: To access the training, please see below:

EVERFI Email Address (Username): (your email address used in UCLA application or in your official student records)
EVERFI Login URL: https://admin.fifoundry.net/university_of_california_los_angeles/sign_in
• To create/reset the password, use the “Forgot Password” link on the login page.
• The EVERFI emails were sent to your username email address and they come from “University of California – Los Angeles” (automated-message@everfi.net or automated-message@everfi-foundry.net).

Q: There are no assignments in EVERFI. How can I find the assigned training?
A: If you are able to log in but do not see any assignments in your EVERFI account, it is likely that you have multiple EVERFI accounts and you are currently logged on to another EVERFI account. Log out of EVERFI and close all open browsers. Open an “incognito” or “in private” browser to log back into EVERFI, as well as when accessing the reset password email.

What is my EVERFI username?
A: There are several ways to check your username:

• If you are a new graduate/professional student, your EVERFI username is the email address you may have associated with your UCLA application or official student record. If you are a continuing graduate/professional student, it is the same EVERFI email address you used in the previous academic year. This can be your UCLA email or your personal email address.
• Check the EVERFI email you have received. In the footer of the email, you will see who the intended recipient is and which email address it was sent to. The email address listed is your EVERFI username. This is helpful to know particularly when your emails are forwarded to different email addresses. For example, @ucla.edu emails are automatically forwarded to your @g.ucla.edu mailbox. Checking the footer of the EVERFI email will be a helpful way to find out which EVERFI account it is intending to reach out to.
• You may check with your SAO for assistance as they have received a copy of the compliance report containing the EVERFI username for each student in your graduate program.

Q: How come when I tried to reset my password I didn’t receive any emails?
A: If you tried to reset your password but didn’t receive any emails from EVERFI. It is likely that you are logging on using the incorrect username or email address. Try using another email address. For example, instead of joebruin2020@ucla.edu, try joebruin2020@g.ucla.edu, or a personal email address.

Q: How to search for EVERFI emails?
A: The EVERFI emails come from University of California – Los Angeles: automated-message@everfi.net and automated-message@everfi-foundry.net. The EVERFI email invitation is sent to your email associated with your UCLA application or official student record. Please check your Spam/Junk/Categories folders.

Q: The content of the online training is triggering. I need support in completing the online training. Who should I contact?
A: In the event that you wish to have support in completing the online training, please send an email to a CARE advocate (advocate@careprogram.ucla.edu), who would be able to assist you with satisfying this training requirement.


LIVE VIRTUAL TRAINING:

Q: I haven’t RSVP’d for a live virtual training. How can I RSVP?
A: Go to the Live Virtual Training tab to view the training schedule and to register for a make-up live virtual training session.


HOLDS

Q: I have a hold on my account, what should I do?
A: You have a hold on your student record due to incomplete training requirements. Refer to the INCOMING/NEW Graduate & Professional Students tab or CONTINUING Graduate & Professional Students tab for the list of training requirements. You may also consult with your SAO to check which training requirements you have completed or not completed and your EVERFI username as they receive compliance reports for your graduate program. Holds are removed within 2-3 business days upon completing all training requirements.

Contact Us

For inquiries regarding the administration of the virtual and online training and graduate student compliance, please send an email with your UID, first name, last name, graduate program, year in program, and email address(es) to:

Graduate Student Compliance – Graduate Division
gradstudentcompliance@grad.ucla.edu
310-206-6086