Minimum Standards for Doctoral Committee Constitution

Minimum Standards

  1. All doctoral committees require a minimum of four members among whom a minimum of three members must hold current UCLA Academic Senate faculty appointments limited to Professor (any rank), Professor or Associate Professor Emeritus, Professor in Residence (any rank), or Acting Professor or Acting Associate Professor.
  2. Two of the three doctoral committee members from UCLA must hold the rank of professor or associate professor (regular or in-residence series).
  3. If certified and approved by the Committee on Degree Programs (CDP), one Adjunct Professor (any rank), Professor of Clinical X (any rank), or Lecturer or Senior Lecturer (PSOE or SOE) (Teaching Professor, any rank) may serve in place of the required three UCLA Senate faculty members listed in #1 above. Only one such substitution is allowed per doctoral committee.
  4. The Chair always must hold a current UCLA Academic Senate faculty appointment per #1 above in the same department or IDP as the graduate student. If a committee has co-chairs, at least one must be from the student’s major department or IDP at UCLA
  5. Only one committee member with an Academic Senate faculty appointment per #1 above or its academic equivalent at an accredited university or college (UC or non-UC) may serve without need of an exception from the Division of Graduate Education.
  6. Additional members (above the minimum number of four) who have subject matter expertise may be nominated and, if appointed, have the same voting rights and responsibilities as the other committee members. In addition, subject matter experts who have specialized knowledge and expertise relevant to the student’s dissertation work may be nominated to serve as additional members. For individuals who hold academic titles, a CV must be submitted. For subject matter experts who do not hold an academic appointment, a resume or biographical statement that addresses the knowledge and expertise relevant to the student’s dissertation work may be submitted in lieu of a CV.
  7. All committee members read, approve, and certify the dissertation.
  8. Each program or department may set additional requirements above the UCLA minimum standards in their Program Requirements regarding:
    • UCLA members (e.g., all three must hail from the home department, two out of three from the same discipline as the student, etc.)
    • Parameters for service as a Co-Chair
    • Minimum academic credentials of an additional member
  9. Under unusual circumstances, a department or interdepartmental program may petition the Committee on Degree Programs via the Division of Graduate Education for an exception that would allow three committee members (including the Chair and at least one other UCLA member) to serve as certifying members in lieu of the full committee. An approved exception would apply to all doctoral committees of graduate students in that department or interdepartmental program for a period of up to ten years.
  10. Oral qualifying examinations or final oral examinations (defense of dissertation) are held in person by default with the student and all committee members physically present in the same room. If the student requests it or agrees to a request from the committee chair or co-chairs, oral qualifying examinations or final defenses may be held fully or partially remote in adherence to requirements established by the department or interdepartmental degree program (IDP). Departments or IDPs may require in-person doctoral examinations for all students, but this requirement must be voted on by faculty and published on the DGE website (see below). Remote Participation must be requested in advance and the committee chair or co-chairs must provide written confirmation of the examination format to the student ahead of the examination. The technology required for remote participation must allow for the participant to see/be seen by and hear/be heard by all committee members and have access to visual materials simultaneously. For further information on department and IDP specific requirements for remote oral qualifying examinations and final defenses, the student should consult Remote Participation Requirements webpage

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Programs with Requirements above the Minimum Standards

The following graduate programs have additional requirements for constituting doctoral committees. All requirements above the Minimum Standards are enforced by the program. If a program is not listed below, then it adheres to the campus-wide Minimum Standards.

Anthropology

At least two members must hold at least 50% appointment in Anthropology at UCLA, one of whom must be Chair or Co‐Chair. A third member who has a 0% or greater appointment in Anthropology at UCLA is also required, or by exception students may petition the department to allow a UCLA faculty member outside Anthropology to serve as a third “inside” member. One of the four members must hold an appointment outside of the UCLA Department of Anthropology. Faculty who hold multiple appointments count as an “inside” member if one of those appointments is in the UCLA Department of Anthropology.

Archaeology

All committee nominations and reconstitutions adhere to the Minimum Standards for Doctoral Committee Constitution, as well as two additional requirements. The additional requirements are: (1) All UCLA Ph.D. committee members must not hail from the same primary home department; and (2) At least two of the committee members must be core faculty members of the Archaeology Program.

Biomathematics

Biomathematics doctoral committees must contain a minimum of two members, including the Committee Chair or a Co-Chair, from the Department of Biomathematics. A maximum of one member may be from outside UCLA.

Biostatistics

At least two of the committee members must have their primary appointments in the Department of Biostatistics. At least one of the committee members must have a primary appointment outside of the Department of Biostatistics.

Civil Engineering

Two members, including the chair, must hold appointments at UCLA in the student’s major department in the School of Engineering and Applied Science.

Classics

At least two of the committee members must be from the Department of Classics.

Communication

A doctoral committee consists of a minimum of four members. The chair must be a ladder faculty member of the Department of Communication Studies with a >0% appointment. The second member can be a 0% joint appointment in the department. The remaining two members can be ladder faculty from either within or outside of the department, and can be from a department outside of UCLA. At least one member of the committee must be from outside of the department. This new Ph.D. Program adheres to the UCLA guidelines and policies for constitution of doctoral committees developed by the Division of Graduate Education as published in the Standards & Procedures for Graduate Study at UCLA

Community Health Sciences

Three of the four committee members must hold appointments in Community Health Sciences; one must be an outside member who holds no appointment in the School of Public Health; one of the four must be from the minor field.

Comparative Literature

The doctoral committee is comprised of two faculty members from the department and two faculty members from inside or outside of the department.

Computer Science

At least three committee members must hold appointments in the UCLA Computer Science Department.

Conservation of Material Culture

The doctoral committee must have two co-chairs. One of the co-chairs must have an appointment in the Program. Students are strongly encouraged to identify a co-chair from a different UCLA academic unit, reflecting the cross-disciplinary and synergistic nature of the program.

Culture and Performance

The Chair, and one other committee member, always must hold a current Academic Senate faculty appointment at UCLA in the same department or interdepartmental program as the student.

English

Of the three members required by the university to hold current UCLA Academic Senate faculty appointments, a minimum of two must hold these appointments in the English Department.

Environment and Sustainability

Two of the UCLA faculty members must hold either a full, split, joint, adjunct, or affiliate faculty appointment in the IoES.

Environmental Health Sciences

In addition to the university’s minimum standards for the nomination of the Doctoral Committee, the Environmental Health Sciences (EHS) Department will require the following:

  1. One of the four doctoral committee members must hold an appointment at UCLA in an outside department. Students may petition to request that Faculty with joint appointments in EHS be considered as outside members.
  2. At least one of the four doctoral committee members must be a Faculty member from the EHS Department.
Environmental Science and Engineering

The three UCLA faculty members must hold either a full, split, joint, or adjunct faculty appointment in the IoES.

Epidemiology

Two of the four doctoral committee members must hold an academic appointment in Epidemiology.

Ethnomusicology
  1. Three of the four doctoral committee members must hold appointments at UCLA in the student’s major department, or otherwise by petition; and
  2. One of the four doctoral committee members must hold an appointment at UCLA in a department “outside” the student’s major department. (Faculty who hold multiple appointments count as “inside ” if one of those appointments is in the student ‘s department.)

Students in the Music and Anthropology specialization: Beyond the three internal members of the dissertation committee (or otherwise by petition), the outside member of the dissertation committee, which is required in the department, must be a faculty member of UCLA’s Department of Anthropology, or an anthropologist in another UCLA department approved by the student’s dissertation committee chair(s). An anthropologist from outside UCLA may also serve as the outside member of the dissertation committee.

French and Francophone Studies

The committee must include three members from the department, including the chair, and one faculty member from outside the department.

Gender Studies

Two of the four doctoral committee faculty must hold a 0% or higher appointment in Gender Studies.

Geography
  1. All doctoral committees require a minimum of four members holding current UCLA Academic Senate faculty appointments limited to Professor (any rank), Professor or Associate Professor Emeritus, Professor in Residence (any rank), or Acting Professor or Acting Associate Professor. Three members (internal members) must hold appointments within the Geography Department (affiliated, zero-appointment faculty in the Department are considered internal members), one of whom must be the chair.
  2. One of the four doctoral committee members must hold an appointment either at UCLA in a department “outside” the student’s major department, or at another UC campus or university outside of the UC system who holds an appropriate appointment as listed above. (Faculty who hold multiple appointments count as “inside” if one of those appointments is in the student’s department.)
Germanic Languages

All committee nominations and reconstitutions must include three members from the department, including the chair, and one faculty from outside the department.

Health Policy and Management

The doctoral committee consists of at least four faculty members who hold professorial appointments. Two of the faculty must be tenured. Three of the four must hold appointments in Health Policy and Management; at least one must hold an appointment in another department at UCLA. Students may, however, petition the department for exceptions.

Hispanic Languages and Literatures

At least two members (including the Chair) must hail from the UCLA Department of Spanish and Portuguese.

Italian

All committee nominations and reconstitutions must include three members from the department, including the chair, and one faculty from outside the department.

Materials Science and Engineering
  1. Two committee members must have their primary appointment with Materials Science and Engineering (MSE).
  2. The third member must either have a primary appointment from MSE or have a joint appointment with MSE.
  3. The fourth member must have a primary appointment outside the department (joint faculty appointment included).
Molecular and Medical Pharmacology
  1. A member of the department’s Graduate Training Committee (GTC) must be on the committee. The GTC member can be removed following the student’s ATC if both the student and GTC member agree.
  2. At least one committee member must be from outside the department
Molecular Biology

Together, the student and dissertation research adviser convene a five member doctoral committee. Upon advancement to candidacy, the dissertation research adviser joins the doctoral committee as either the fifth member, or by replacing one of the existing four members of the committee. The fourth committee member must hold either a current UCLA Academic Senate faculty appointment, or its academic equivalent at another accredited university or college (UC or non-UC).

Molecular, Cell, and Developmental Biology

No UCLA members may be an Adjunct Professor (any rank) or Professor of Clinical X (any rank).

Molecular Cellular and Integrative Physiology

The doctoral committee consists of a minimum of four faculty comprised of the program’s affiliated faculty who are qualified in the student’s selected research area. Students may petition to the MCIP IDP Chair to have an “outside” (non-affiliated faculty) member serve as one of the four faculty members. The chair of the student’s committee must be an affiliated faculty member of the MCIP IDP.

Molecular Toxicology

At least three of the four doctoral committee members must hold an appointment in the Molecular Toxicology IDP.

Music
  1. The Chair (or one of the Co-Chairs) must come from the home department (this is the new minimum set by Graduate Council).
  2. At least one other member of the committee must be “inside,” but with respect to this member’s affiliation, “inside” can mean belonging to any of the three departments (Ethnomusicology/Music/Musicology) in the UCLA Herb Alpert School of Music.
  3. At least one of the members of the committee must be “outside,” but with respect to this member’s affiliation, those holding a 0% appointment in the department will be considered “outside.”
  4. The fourth member (and any additional members) of the committee may be either inside or outside.
Musicology
  1. The Chair (or one of the Co-Chairs) must come from the home department (this is the new minimum set by the Graduate Council).
  2. At least one of the other member of the committee must be “inside” but with respect to this member’s affiliation, “inside” can mean belonging to any of the three departments in the UCLA Herb Alpert School of Music.
  3. At least one of the members of the committee must be “outside,” but with respect to this member’s affiliation, those holding a 0% appointment in the department will be considered “outside.”
  4. The fourth member (and any additional members) of the committee may be either inside or outside.
Psychology
  1. At least two members of the doctoral committee must be from the Department of Psychology; at least one of these members must have a primary (50% or more) appointment in Psychology.
  2. At least one of the Psychology faculty committee members must have a primary (50%) appointment in the student’s Area.
Slavic, Eastern European and Eurasian Languages and Cultures

Three committee members (including the Chair and at least one other UCLA member) can serve as certifying members in lieu of the full committee.

Social Welfare

A minimum of two committee members must hold appointments within the Social Welfare Department. At least one committee member must come from an outside department.

Sociology
  1. At least two members must hold at least 50% appointment in Sociology at UCLA, one of whom must be Chair or Co‐Chair. A third member who has a 0% or greater appointment in Sociology at UCLA is also required, or by exception students may petition the department to allow a UCLA faculty member outside Sociology to serve as a third “inside” member.
  2. At least one outside member is required. An outside member is a UCLA faculty member with no appointment in Sociology or 0% appointment in Sociology, or a faculty member from another institution.
    • A CV must be submitted for the outside member.
Urban Planning
  1. A second committee member must be a faculty member in a department of Urban Planning, either at UCLA or another institution.
  2. One of the four committee members must hold an appointment in a department “outside” of the student’s major department. Faculty who hold multiple appointments count as “inside” if one of those appointments is in Urban Planning.

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Frequently Asked Questions

Do all of my doctoral committee members have to be certifying?

Yes, all committee members read, approve, and certify the dissertation. (Under extremely unusual circumstances, a department or interdepartmental program may have an exception that allows three committee members to serve as certifying in lieu of the full committee.)

Can Lecturers serve on doctoral committees under the Minimum Standards?

Only Lecturer or Senior Lecturer (PSOE or SOE) (Teaching Professor, any rank) may serve as 1 of the 4 regular members, if approved by the Committee on Degree Programs (CDP). Other lecturers are not eligible as one of the four members. However, a Lecturer could be a fifth (additional) member as a subject matter expert with equivalent academic credentials to a UCLA Academic Senate faculty member.

Can an Adjunct Professor be my co-chair?

An adjunct professor may serve as a co-chair if approved by Committee on Degree Programs (CDP). Please consult with your department to determine if the professor in question has CDP approval.

Do I need to submit a Curriculum Vitae (CV) for anyone who is not a UCLA Academic Senate faculty member or CDP-approved member (i.e., non-UCLA ladder rank faculty member)?

Yes. If you would like a qualified individual who is a subject matter expert on your research topic and who is not UCLA Academic Senate faculty or CDP-approved, you will need to submit a current CV with the committee nomination. For Subject Matter Experts who do not hold an academic appointment, a resume or biographical statement that addresses the knowledge and expertise relevant to the student’s dissertation work may be submitted in lieu of a CV.

Can a Subject Matter Expert serve as a co-chair?

No. Subject Matter Experts may only serve as fifth (additional) members on a doctoral committee.

Can a non-UCLA faculty member serve as a co-chair?

Yes, as long as they hold an Academic Senate faculty appointment or its equivalent at another university.

How can I find out if an Adjunct, Clinical or Lecturer/Senior Lecturer (PSOE or SOE) (Teaching Professor) faculty member is CDP approved?

Please consult with your Student Affairs Officer (SAO) in your graduate program to determine if the professor in question has CDP approval.

What is the process for nominating an Adjunct, Clinical, or Lecturer/Senior Lecturer (PSOE or SOE) (Teaching Professor) faculty member to the CDP Exceptions List?

The department confers with the Policy Coordinator in the Division of Graduate Education about the process for nominating Adjunct or Clinical faculty to the CDP Exceptions List. Information about the exceptions list is available on p. 17 of Standards and Procedures for Graduate Study at UCLA.

Can two CDP-approved individuals serve on a doctoral committee as members?

If certified and approved by the Committee on Degree Programs (CDP), one Adjunct Professor (any rank), Professor of Clinical X (any rank) or Lecturer or Senior Lecturer (PSOE or SOE) (Teaching Professor, any rank) may serve in place of the required three UCLA senate faculty members. Only one substitution is allowed per doctoral committee. However, a second CDP member may serve as a fifth (additional) member.

Can a UC (non-UCLA) staff or faculty member who does not hold an Academic Senate faculty position (e.g., Research Scientist, Lecturer, Adjunct Professor, and Clinical Professor) serve as one of the four required members on a doctoral committee?

No. Only UC faculty members who hold an Academic Senate faculty appointment or its equivalent may serve as one of the four required members. A UC (non-UCLA) staff or faculty member who does not hold an Academic Senate faculty position or its equivalent may serve as a fifth (additional) member.

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