Doctoral Hooding Ceremony Information for Faculty

Please continue to check back for further details and updates with regard to the full schedule, logistical details, etc.

Faculty should enter Royce via the Artist’s Entrance in the north side of the building, across from Rolfe Hall.

5.26.22 UPDATE FOR JUNE 9th CEREMONY!!!  IMPORTANT!!!

You will no longer need to show your UCLA COVID-19 daily symptom monitoring clearance certificate to enter.

HOWEVER, THE UNIVERSAL INDOOR MASKING MANDATE HAS BEEN REINSTATED ON CAMPUS AND MASKS MUST BE WORN AT THE TIME OF ENTRY AND THE ENTIRE TIME THAT ATTENDEES ARE INSIDE ROYCE HALL.  Masks must be appropriate and must cover both the nose and mouth at all times.  For a higher level of protection, we highly recommend that graduates and their guests wear non-cloth, medical grade surgical masks or higher-grade respirators (N-95 or KN-95).

Please note that during the ceremony, speakers will be able to take their masks off while making their remarks.  Graduates will also be able to take off their masks to cross the stage and be hooded, and must immediately put their masks back on afterwards.  Everyone else must keep their masks on.

IMPORTANT HEALTH AND SAFETY INFORMATION FOR THE JUNE 9TH DOCTORAL HOODING CEREMONY AT ROYCE HALL !

Event staff, faculty, graduates, and guests who are not yet up-to-date on their COVID-19 vaccinations must remain masked while inside of Royce Hall.   Masking is strongly recommended for ALL guests ages 2 and older.

Royce Hall strongly recommends that all guests be fully vaccinated or receive a negative COVID-19 test prior to attending any event.

If you are experiencing any symptoms of COVID-19 please do not come to campus.

RSVP and Attendance

An invitation and RSVP link will be sent to all UCLA Faculty in mid-March for both the May 11th (for the Classes of 2020 and 2021) and June 9th (for the Class of 2022) doctoral hooding ceremonies. Faculty can RSVP their planned attendance at the Doctoral Hooding ceremonies.

Faculty will be seated on stage facing the audience behind the platform party.

NOTE:  Due to the high number of graduates and time constraints, pre-designated hooding marshals from the platform party will hood the candidates, rather than dissertation committee members.

Regalia

The Graduate Division DOES NOT order academic regalia.

If you are planning to attend either ceremony, please complete the Graduation, Etc. order form (PDF) and email it to Jason Amorosi (jamorosi@asucla.ucla.edu) directly.  Please write in the date(s) of the ceremony you will be attending (May 11th and/or June 9th Doctoral Hooding Ceremony).  Relevant deadlines for the form, depending on regalia type and ceremony, are below.

Non-UC regalia for the May 11th ceremony
March 28th
UC regalia for the May 11th ceremony
May 2nd
Regalia deliveries for the May 11th ceremony will be done by:
May 5th
Non-UC regalia for the June 9th ceremony
April 8th
UC regalia for the June 9th ceremony
May 27th
Regalia deliveries for the June 9th ceremony will begin on:
May 31st

If you are attending only the May 11th ceremony, you can return the regalia at Royce after the ceremony.  If you are attending both the May 11th and June 9th ceremony, you can keep the regalia until the second ceremony and return it after.

It has a tendency to get very warm on stage, so please wear lightweight clothing underneath your regalia.

“Day of Event” Timeline

Event staff will be on-site and available to provide information and assistance on the day of the ceremony.

1:30 p.m. Graduate and Faculty reception on the West Terrace of Royce Hall.  Faculty will need to check in via Royce Hall’s Artists’ Entrance on the north side of the building.

2:00 p.m. Doors open in the auditorium for guest seating

2:40 p.m. Processional line-up begins

3:00 p.m. The official party leads the faculty processional on the stage
The graduate processional follows
Hooding ceremony

5:00 p.m. Post-ceremony reception on Royce Quad

Once the hooding ceremony commences, chairs, co-chairs and members of a dissertation committee should plan to stand when the candidate(s) crosses the stage to be hooded. This will be announced at the beginning of the ceremony.

NOTE: Due to the high number of graduates and time constraints, pre-designated faculty hooding marshals will hood the candidates rather than individual dissertation committee members.

Official Platform Party

If you are a member of academic leadership or have been designated as a hooding, reading or faculty processional marshal, you will receive separate, specific instructions from the Graduate Division.