Forms for Applicants

Admission: Application for Graduate Admission

Applicants are expected to be aware of all requirements and to submit all required information.

Admission: Cross Reference Sheet

Complete this form if your transcript is issued under a different name.

Admission: Transcript Request

Request official transcripts from your college or university registrar. (Also available as part of the online application).

Fellowship Application for Entering Graduate Students

Do not complete this form if you applied for graduate admissions online and completed the fellowship section.

Gradfellowships-L List Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Summer Programs for Undergraduate Research (SPUR)

UCLA's summer research program for undergraduates offers a promising opportunity for upper division students who want to learn more about the grad experience.

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

Forms for Doctoral Students

Authorization to Work More than 50% Time

Should be completed by the hiring unit in collaboration with the student’s academic department (if different).

BruinDirect Deposit

To route your fellowships and awards directly from your Bruin Account into your credit union or bank account, use Bruin Direct Deposit on MyUCLA.

Childbirth Accommodation Funding Petition

Grad students who are expectant mothers and hold a fellowship, or who work as a GSR at UCLA, can receive paid leave for up to 6 weeks right after childbirth.

Childcare Reimbursement Program

Guidelines, forms, and definitions for TAs, ASEs, and GSRs to receive reimbursement for the cost of childcare.

Doctoral Student Travel Grants for Conferences, Professional Development and Off-Campus Research

UCLA doctoral students may be reimbursed up to $1,000 for conferences, professional development and off-campus research travel expenses.

Fee Remission Benefits & Statement of Understanding

Summary of benefits, requirements for maintaining benefits, and acknowledgment statement for students receiving academic apprentice appointments at UCLA.

Fellowship Application for Continuing Graduate Students 2016-17

Current UCLA graduate students may apply for fellowships and research programs for the upcoming academic year. Deadlines are January-March.

File Your Thesis or Dissertation

Learn about master's thesis filing deadlines, committees, fees and formatting.

Filing Fee Application

Graduate students who are All But Dissertation (ABD) or have not yet taken their final exam may apply for a UCLA filing fee instead of registration.

Financial Statement

Instructions for international students with fellowships.

General Conditions for Student Travel

Travel reimbursements for UCLA graduate students. Airfare, lodging, and transportation may all be included.

Gradfellowships-L List Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Graduate Degree Petition

This petition may be used to request the following actions: Transfer of Credit, Extension of Time for Advancement to Candidacy, Waiver of Registration, Plan Change, …

Graduate Work-Study Program

UCLA's Graduate Work Study program is for students in need of graduate finacial aid who seek work related to their education. Applications are due in November.

In Absentia Registration Petition for Graduate Students

Request a reduction of the campus Registration Fee if you plan to carry out academic research outside of California.

Language Petition

To complete your language requirement, you’ll need to let us know which language exam or coursework you’ve taken. Needs a department recommendation.

Leave of Absence Request

"The Leave of Absence application is for current students looking to take an approved leave of between 1-3 terms. Permitted reasons include: • medical (requires no…

Nomination of Doctoral Committee

PhD students can nominate their doctoral committee and read UCLA's regulations.

Reconstitution of the Doctoral Committee and/or Change in Final Oral Examination Requirement

Are you a PhD student who needs to make changes to your doctoral committee? Fill out this form with the departmental chair or a graduate advisor.

Registration and Enrollment Petition

Students can register, enroll, or change study lists from the past. Requires departmental signatures.

Student Research & Travel Reimbursement Form

Recipients of the GSRM, the UCLA Dissertation Year Fellowship, and other funding sources can be reimbursed for up to $500 for travel expenses.

TA Advance Loan Authorization

Apprentice teaching personnel are eligible to receive checks in advance of TA service as short-term, interest-free loans, which are repaid by payroll deductions from…

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

UAW Local 2865 Membership Election Form

A new form must be signed on an annual basis by Academic Student Employees (ASE). Pursuant to Article 28 Union Security.

UC Intercampus Exchange Program

Want to study at a different University of California (UC) campus? UCLA students must fill out a form and obtain an advisor or chair's approval.

Forms for Master's Students

Authorization to Work More than 50% Time

Should be completed by the hiring unit in collaboration with the student’s academic department (if different).

BruinDirect Deposit

To route your fellowships and awards directly from your Bruin Account into your credit union or bank account, use Bruin Direct Deposit on MyUCLA.

Childbirth Accommodation Funding Petition

Grad students who are expectant mothers and hold a fellowship, or who work as a GSR at UCLA, can receive paid leave for up to 6 weeks right after childbirth.

Childcare Reimbursement Program

Guidelines, forms, and definitions for TAs, ASEs, and GSRs to receive reimbursement for the cost of childcare.

Departmental Scholars Statement of Understanding

Summary of benefits, requirements for maintaining benefits, and acknowledgment statement for departmental scholars receiving academic apprentice appointments at UCLA…

Fee Remission Benefits & Statement of Understanding

Summary of benefits, requirements for maintaining benefits, and acknowledgment statement for students receiving academic apprentice appointments at UCLA.

Fellowship Application for Continuing Graduate Students 2016-17

Current UCLA graduate students may apply for fellowships and research programs for the upcoming academic year. Deadlines are January-March.

File Your Thesis or Dissertation

Learn about master's thesis filing deadlines, committees, fees and formatting.

Filing Fee Application

Graduate students who are All But Dissertation (ABD) or have not yet taken their final exam may apply for a UCLA filing fee instead of registration.

Financial Statement

Instructions for international students with fellowships.

General Conditions for Student Travel

Travel reimbursements for UCLA graduate students. Airfare, lodging, and transportation may all be included.

Gradfellowships-L List Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Graduate Degree Petition

This petition may be used to request the following actions: Transfer of Credit, Extension of Time for Advancement to Candidacy, Waiver of Registration, Plan Change, …

Graduate Work-Study Program

UCLA's Graduate Work Study program is for students in need of graduate finacial aid who seek work related to their education. Applications are due in November.

In Absentia Registration Petition for Graduate Students

Request a reduction of the campus Registration Fee if you plan to carry out academic research outside of California.

Language Petition

To complete your language requirement, you’ll need to let us know which language exam or coursework you’ve taken. Needs a department recommendation.

Leave of Absence Request

"The Leave of Absence application is for current students looking to take an approved leave of between 1-3 terms. Permitted reasons include: • medical (requires no…

Master’s Advancement to Candidacy Petition

Students in the masters programs at UCLA can use this to request advancement to candidacy status by listing courses they have taken.

Nomination of Master’s Thesis Committee

Master's students can nominate their thesis committee and read UCLA's regulations.

Reconstitution of Master’s Thesis Committee

Are you a master's student who needs to make changes to your thesis committee? Fill out this form with the departmental chair or a graduate advisor.

Registration and Enrollment Petition

Students can register, enroll, or change study lists from the past. Requires departmental signatures.

Student Research & Travel Reimbursement Form

Recipients of the GSRM, the UCLA Dissertation Year Fellowship, and other funding sources can be reimbursed for up to $500 for travel expenses.

TA Advance Loan Authorization

Apprentice teaching personnel are eligible to receive checks in advance of TA service as short-term, interest-free loans, which are repaid by payroll deductions from…

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

UAW Local 2865 Membership Election Form

A new form must be signed on an annual basis by Academic Student Employees (ASE). Pursuant to Article 28 Union Security.

UC Intercampus Exchange Program

Want to study at a different University of California (UC) campus? UCLA students must fill out a form and obtain an advisor or chair's approval.

Forms for Postdoctoral Scholars

Compact Between Postdoctoral Scholars and Faculty Mentors

Articulates the roles and responsibilities of both the Postdoctoral Scholar and Faculty Mentor.

Gradfellowships-L List Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

National Postdoctoral Association Signup

"Free membership to the NPA for scholars, faculty, and staff affiliated with UCLA.

Postdoctoral Scholar Annual Evaluation

Provides feedback on the scholar's progress and an assessment of the scholar's overall performance.

Postdoctoral Scholar Monthly Time Sheet

Can be used to track individual Postdoctoral Scholar personal time off and sick leave.

Postdoctoral Scholar Personal Data Form

Are you a nominated UCLA posdoc scholar? Fill out this form describing your PhD degrees earned and a Statement of Objective.

PSBP Premium Contribution Acknowledgement Form

How much UCLA postdoc benefits, including medical, dental, and vision care, are covered by departments.

Research / Career Development Plan & Periodic Evaluation

For Postdoctoral Scholars use in developing short-term and long-term goals as well as to define career aspirations.

Tax Information & Forms for Fellowship Recipients at UCLA

Did you receive a UCLA fellowship as a graduate student? Read details about funding and tax information and forms, including W-9, GLACIER, and FAFSA.

UAW Local 5810 Postdoctoral Scholar Deduction Authorization Form

Use this form to choose whether to become a member of the Union.

UCLA Postdoctoral Scholars List Subscription

UCLAPOSTDOC-L is a open forum list for scholars to conduct cross-disciplinary dialogue and to ask questions related to postdoctoral research at UCLA.

Forms for Faculty and Staff

Action to Recommend Admission

Used by departments to recommend an applicant for admissions. Can only be viewed by faculty & staff.

Appoint a Departmental Scholar as a Teaching Assistant Petition

When the availability of qualified graduate students who are willing and able to serve as Teaching Assistants (TAs) is insufficient, departments and programs may hir…

ASE Appointments Department Update Form

Academic Student Employees (ASE) anticipated openings update form.

Authorization to Work More than 50% Time

Should be completed by the hiring unit in collaboration with the student’s academic department (if different).

Compact Between Postdoctoral Scholars and Faculty Mentors

Articulates the roles and responsibilities of both the Postdoctoral Scholar and Faculty Mentor.

Departmental Access Roster

Used to request request access to Document Direct Reports and the BAR system. Can only be viewed by faculty & staff.

Departmental Allocation Recommendations

Used to award students departmental allocation funds. Can only be viewed by faculty & staff.

Form 10 Paperwork for Postdoctoral Scholars Receiving Fellowship Stipends

New procedure for postdocs to ensure they receive their fellowship payments in a timely manner and in accordance to their department.

Gradfellowships-L List Subscription

UCLA applicants and students can sign up to subscribe to this extramural funding email list.

Graduate Admissions/Student Academic Services List Subscription

UCLA Faculty & Staff can subscribe to get emails about academic services and admission in the Graduate School.

Graduate Financial Services List Subscription

Subscribe to receive emails about tax issues, award processing, BAR and more. For UCLA faculty and staff only.

Initial GLACIER Information Form

Departments initiate a tax record form called GLACIER which they can give to UCLA foreign graduate students, postdocs, and VGRs who will work or receive funding thro…

Intranet Registration Form for Faculty and Staff

Request access to UCLA Graduate Division Intranet, which is open to Admissions, Financial Services, and other areas. For faculty and staff.

Matching Funds Request Form

Used by departments to request matching funds for extramural graduate student training grants. Can only be viewed by faculty & staff.

Postdoc Administration of Appointments List Subscription

Postdocadmin is a list for postdoctoral appointment administrators at UCLA.

Postdoc Faculty Mentors List Subscription

Postdocmentors is a list for mentors of postdoctoral scholars at UCLA.

Postdoctoral Scholar Annual Evaluation

Provides feedback on the scholar's progress and an assessment of the scholar's overall performance.

Postdoctoral Scholar Appointment Form

The nominated UCLA postdoc scholar's sponsoring department or unit completes this appointment application justification.

Postdoctoral Scholar Early Separation Form

UCLA postdoc scholars who want an early separation from their appointment.

Postdoctoral Scholar Exception Request Form

UCLA postdoc scholars who want an exception to the terms of the union contract.

Postdoctoral Scholar Monthly Time Sheet

Can be used to track individual Postdoctoral Scholar personal time off and sick leave.

Postdoctoral Scholar Offer Letter Template

Sample postdoc offer letter for administrative staff.

Postdoctoral Scholar Out of Unit Form

UCLA postdoc scholars reclassification into a staff or academic title prior to their appointment end date.

Postdoctoral Scholar Personal Data Form

Are you a nominated UCLA posdoc scholar? Fill out this form describing your PhD degrees earned and a Statement of Objective.

Postdoctoral Scholar Processing Check List

Checklist to serve as a helpful reminder when processing appointments.

Postdoctoral Scholar Processing Cover Sheet

UCLA staff can use this to keep track of documents they need to successfully appointment postdoc scholars .

PSBP Premium Contribution Acknowledgement Form

How much UCLA postdoc benefits, including medical, dental, and vision care, are covered by departments.

Recommendation for Issuance of Certificate of Postdoctoral Study

Departments can request a Certificate of Postdoctoral Study for a UCLA postdoc scholar. Must be recommended by faculty or department chair.

Recruitment Visit Reimbursement Form

Used by departments to request recruitment visit funds. Can only be viewed by faculty & staff.

Report on Oral Qualifying Examination & ATC Request

Used by the doctoral student’s department to notify Academic Services of the results of Oral Qualifying Examination.

Research / Career Development Plan & Periodic Evaluation

For Postdoctoral Scholars use in developing short-term and long-term goals as well as to define career aspirations.

TA Advance Loan Authorization

Apprentice teaching personnel are eligible to receive checks in advance of TA service as short-term, interest-free loans, which are repaid by payroll deductions from…