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UCLA Graduate Division

Graduate Summer Research Mentorship Program - Awardee Information

Student Expectations

GSRM awardees are expected to complete and submit a draft of a paper (either single-authored by the student or co-authored with the faculty mentor) by the end of the summer through the GSRM Program Evaluation. This paper should be submitted for presentation at a professional conference and/or for publication sometime during the following academic year (October–June).

It is expected that the faculty mentor will be in frequent contact with the awardee during the summer and committed to working closely with the student. Awardees and mentors must complete a program evaluation and submit a draft of their paper at the end of summer. This is a program requirement.

If the program evaluation and paper are not submitted by the end of the program, recipients will be given low priority when applying for this fellowship in subsequent years.

GSRM awardees may not work more than 25% time. Should a post-audit discover appointment(s) above 25%, the GSRM stipend will be prorated and reduced accordingly (e.g., a 50% TA appointment for a six-week summer session will result in a reduction of the GSRM stipend by at least 46%–6 weeks of the 13 that should have been devoted to the GSRM activities were spent as a TA).

Please note, all participants must complete the online Collaborative Institutional Training Initiative (CITI) Training Program. It is University policy that each student dealing with human subjects through personal contact or communication media, as in the case of interviews conducted via satellite, be so certified in order to be in compliance with University and governmental regulations applicable to human research subjects. Completion of this online course is required in order to be eligible to receive the $500 conference travel reimbursement later in the academic year. Please submit a copy of your certification with your request for reimbursement.

 

Faculty Mentor Expectations

It is expected that the faculty mentor will be in the same locale as the student during the summer and committed to working closely with the student.

Mentors will be asked to provide general feedback on the program.

Faculty mentors will be asked to submit an online program evaluation to the Graduate Division at the end of the program.

 

Procedures to Apply for the Conference Travel Allowance

 

The Graduate Division will reimburse travel expenses up to $500 should your paper be accepted for presentation at an appropriate academic conference in the 2014-2015 academic year (i.e., Fall 2014 through Spring 2015). Please note that this is on a reimbursable basis and will be paid as a stipend to your BAR account.

In order to receive the conference travel reimbursement, GSRM awardees must submit the following to the Fellowships and Financial Services office in 1228 Murphy Hall within 30 days of returning from travel or by Monday, June 1, 2015, whichever comes first:

  1. Student Research & Travel Reimbursement Form (iPDF-187KB).
     
  2. Collaborative Institutional Training Initiative (CITI) Training Program Completion Report for the Human Research Protection Program Certification course. This course is available online.
    Regardless of project content or discipline, all GSRM awardees must complete the online Collaborative Institutional Training Initiative (CITI) Training Program to qualify for the conference travel reimbursement. Please select the Social & Behavioral Researchers and Staff Required Modules. The optional modules in this program will not yield a completion report.
     
  3. Graduate Division General Conditions for Travel form (PDF-91KB)
    Please review, sign and date this form.

Procedures to Apply for the Conference Travel Allowance Extension

Students presenting at a conference after the June 1, 2015 deadline may apply for an extension by submitting the following items to the Fellowship and Financial Services office in 1228 Murphy no later than Monday, June 1, 2015.

  1. Invitation to present at the conference
     
  2. Graduate Division General Conditions for Travel form (PDF-91KB)
    Please review, sign and date this form.
 

Taxes

Please visit the following page for tax information: Fellowship Tax Information for U.S. Citizens and Permanent Residents.

 

Contact

GSRM Program
Henry Hernandez
hhernandez@grad.ucla.edu
(310) 825-1985

Conference Travel Allowance
Mikelle Nickens
mnickens@grad.ucla.edu
(310) 825-3623